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Attention Previous Applicants – On Thursday, September 14, 2017, Rowan University transitioned to a new hiring system. Previous applicants will need to create a new applicant profile for any new applications.

Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 17,300 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 100 public universities in the nation and is ranked third among public institutions in the North by U.S. News & World Report.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see: https://sites.rowan.edu/equity/_docs/policies/eeo-statement.pdf.

 

Academic Affairs Specialist, (PSS4) Full Time Temporary

Apply now Job no: 492915
Work type: Temporary full time
Location: Glassboro, New Jersey
Categories: Professional

Position Summary: 

Under the direction of the Provost, the Professional Services Specialist 4 assists Administrative/Financial Assistant, Academic Affairs with the hiring and administration of Adjuncts, exercises independent judgment and maintains the confidentiality of sensitive materials.  

 

Functional Areas of Responsibility:

           

  • Coordination of Work Processes
  • Staff liaison with Offices of Budget, Human Resources, Payroll and Information Technology
  • Manage the process of hiring adjuncts for Fall/Spring/Summer
    • Work with colleges to hire adjuncts through the PageUp system
    • Work with the colleges to initiate the electronic adjunct assignments in Banner Self Service, comparing to Section Tally to insure accuracy
    • Utilize FLAC to generate adjunct assignments for Fall & Spring semesters
    • Summarize Summer Teaching Contracts in Excel for upload into Banner
    • Troubleshoot and access Banner HR and faculty workload to facilitate the FLAC process
    • Review and correct (if necessary) all adjunct contracts not processed in FLAC
    • Troubleshoot faculty questions regarding pay
    • Create pay schedules each semester for adjunct pay
    • Manually enter adjunct and overload assignments in the payroll system through Banner HR.
  • Create reports gathering information from different sources
    • Create the Adjunct report each Fall & Spring semester and provide to the State AFT office twice each semester
    • Create the Adjunct Replacement report for Fall & Spring semesters
    • Work with Rowan Global to create the In-Load Adjunct Replacement for Fall & Spring Semesters
  • Provide coordination for a variety of complex projects and assignments and confidential high level administrative and research related support.
  • Coordinate communication among the divisions, faculty members, college staff, student and community groups.  Respond to questions requiring judgment, knowledge and interpretation of policies.
  • Work with administrative staff within each college to facilitate accurate reporting of adjunct hiring
  • Provide coordination for a variety of complex projects and assignments and confidential high level administrative and research related support.
  • Other duties as assigned.

Required Qualifications:

 Education and Experience: 

  • Bachelor Degree plus one (1) year of professional experience in human resources
  • Proficiency in Banner, specifically finance and HR required
  • Proficiency in PageUp
  • Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions
  • Proficiency in Microsoft Office applications required

Salary: AFT Range 18

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Academic Affairs Specialist, (PSS4) Full Time Temporary Glassboro, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.