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Attention Previous Applicants – On Thursday, September 14, 2017, Rowan University transitioned to a new hiring system. Previous applicants will need to create a new applicant profile for any new applications.

Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see: https://sites.rowan.edu/equity/_docs/policies/eeo-statement.pdf.

 

Program Assistant-Administrative Services, CMSRU Office of Medical Education

Apply now Job no: 493254
Work type: Regular full time
Location: Camden, New Jersey
Categories: Professional

Job Duties Cooper Medical School of Rowan University (CMSRU) Office of Medical Education (OME) Program Assistant:

  • Serves as the principal assistant on administrative matters for the CMSRU OME to include researching, writing, reviewing and editing a range of materials including reports, presentations, spreadsheets, and correspondence for the OME in addition to preparing and maintaining accurate departmental files in traditional and electronic formats.
  • Provides administrative support to the Associate Dean for Medical Education, manages the calendars of managerial staff members, and arranges travel.
  • Supports the OME through the utilization of the various departmental database systems.
  • Liaisons with other CMSRU and Rowan departments to conduct the daily operations of the office and develop strategies for projects to ensure they are planned and executed in a timely manner.
  • Collects data for and supports the preparation of the annual budget for the three budget areas under the OME; coordinates day-to-day activities related to the budget in the OME like preparing invoices, entering information in Banner, and preparing reports as requested.
  • Processes and/or supervises the ordering of departmental supplies and educational materials.
  • Keeps currently informed of new and revised personnel policy statements, regulations, directives, and other communications published by the Rowan University Office of Human Resources and develops plans and procedures for implementation of such communications.
  • Conducts and/or arranges for appropriate new employee orientation, office set-up, and supplies.
  • Serves as the Departmental Timekeeper for Payroll and maintains a departmental time out calendar; coordinates the collection of data and preparation of administrative and informative reports in support of program activities.
  • Expedites and coordinates services such as maintenance, repairs, supplies, and mail.
  • Maintains and supports departmental Standard Operating Procedures, regulations and policies as required within the Office of Medical Education related to accreditation, CMSRU policies and By-Laws. Assists in the implementation of administrative procedures to help achieve departmental and organizational goals, tracks and maintains the grade appeal process.
  • Supervises the departmental Clerk Typists, meeting regularly to give direction, communicate on active tasks, and deliver required performance management reviews per Rowan University HR guidelines.
  • Plans, schedules, and/or attends meetings and conferences as directed, and prepares reports thereon; maintains invitation lists, orders catering, reserves and sets up event space, and registers guests when appropriate.
  • Plans, schedules, and attends meetings of the Academic Standing Committee, and prepares reports thereon; prepares routine correspondence and maintains confidential files detailing actions and decisions of the Academic Standing Committee.
  • Oversees the plans, schedules, and attends meetings of the Curriculum Committee and the subcommittees as necessary when the clerk typists are unavailable, supervising the preparation of minutes and other documentation processes on Blackboard and other methods to support accreditation requirements.
  • Supports the development of the Medical Student Performance Evaluation (MSPE).
  • Develops and maintains reports and documentation for the CMSRU Peer Tutoring program in conjunction with Director of Curriculum and Student Development.
  • Supervises the maintenance of essential Peer Tutoring records, tutor time sheets, and files.
  • Performs additional related duties or special projects as assigned.

Required Education:

  • Graduation from an accredited college or university with a Bachelor's degree.

Preferred Education:

  • Graduation from an accredited college or university with a Master's degree.

Preferred Experience:

  • Previous experience with Banner Finance
  • Experience successfully working on multiple projects simultaneously
  • Experience in higher education, business or a government agency providing support services and/or coordinating work activities including general accounting/bookkeeping skills

Preferred Qualifications:

  • Strong organizational skills
  • Proficiency and/or extensive knowledge of Microsoft Office Suite products with the ability to create and/or modify Word, Excel and PowerPoint documents and handle Outlook mail
  • Strong ability to perform detailed work with a high degree of accuracy in a deadline-driven, complex environment
  • Effective time management skills and ability to work as part of a team
  • Ability to work independently, take initiative, and meet deadlines
  • Exceptional verbal, written  and interpersonal communication skills
  • Strong interpersonal, analytical, organizational, and conflict resolution skills
  • Expertise in budget management and development of appropriate reports
  • Ability to read, analyze and interpret documents, budgets, and contracts
  • Ability to respond to sensitive issues

Salary:

  • P16

Note:

  • Only completed, online applications submitted on or before the deadline will be considered. 
  • Completed application packages must include a resume and cover letter. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Position Location Closes
Program Assistant-Administrative Services, CMSRU Office of Medical Education Camden, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.