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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see: https://sites.rowan.edu/equity/_docs/policies/eeo-statement.pdf.

 

Staff Assistant

Apply now Job no: 494057
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Professional

SUMMARY

Under the direction of the Associate Dean for Assessment, provide support for all assessment-related activities and functions for the School of Osteopathic Medicine.  Work collaboratively with the Deans, Chairs, phase directors, course/clerkship directors, academic units, faculty and staff in fulfilling assessment activities. Provide direct administrative support for the Associate Dean of Assessment, assessment staff members and related assessment committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Provide administrative support and coordination for the implementation and monitoring of assessment unit functions and activities. Track work timelines and deadlines for the unit.

Execute tasks requiring the development of Excel spreadsheets with formulas, data collection from a range of data sources, data cleaning, data entry and data reporting with accuracy and attention to detail.  Conduct quality control reviews of data sources.

Provide primary support to the Student Evaluation of Performance (STEP) committee: compile data on all students for review, coordinate activities of the committee and its members and interface with all associated units.  Record all committee proceedings and manage all written communication and reporting of committee decisions to students, and follow up on student action plans.

Produce accurate documents, slides, forms and graphics and support the preparation of policies, standard operating procedures, reports and manuscripts for the assessment unit utilizing a variety of software packages (Excel, Word, PowerPoint, One45, etc.).

Provide administrative support for the Associate Dean for Assessment in maintaining personal calendar, scheduling meetings and responding to phone calls and email correspondence. Use Outlook and 25Live room reservation system to schedule events and meetings.

Arrange meetings and record meeting minutes, prepare meeting materials, and assist with other routine tasks as assigned.

Make travel arrangements, prepare travel approvals, and process payments/reimbursements in accordance with University policy.

Serve as liaison and respond to inquiries from various administrative units of the University such as Purchasing, Accounts Payable, IST, etc.

Provide support for tracking assessment expenditures and assist with purchases and processing reimbursement and ensuring funds are utilized according to policy and regulations.  

Establish and maintain record keeping system and confidential records, academic files, and other committee and academic-related documents that meet documentation requirements for assessment and accreditation.

Perform other related duties as required.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree in Liberal Arts, Public or Business Administration, Education or related social sciences field field plus one (1) year of professional level experience, preferably in a higher education setting. Excellent communications skills, both oral and written, with experience in composing effective written correspondence and professionally prepared documents. Demonstrated ability to prioritize, multi-task, meet deadlines, solve problems, and work independently and as part of a team required.  Must have expert skills in MS Office including Word, Excel, PowerPoint and Outlook. Experience in managing databases and excel spreadsheets and in generating summary charts and reports desired. Familiarity with Blackboard and google drive preferred. Experience with curriculum management systems (e.g. One45) and data visualization programs (e.g. Tableau) a plus.

SALARY:

Min.$ 40,420.50

Mid. $ 48,332.88

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Current Opportunities

Position Location Closes
Staff Assistant Stratford, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.