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Rowan University is a R2 Carnegie-classified Doctoral University (High Research Activity) with nearly 20,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford.  The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Ric Edelman College of Communication and Creative Arts, the Colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the current School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes, the Ric & Jean Edelman Planetarium, Jean & Ric Edelman Fossil Park & Museum, and the Virtual Reality Center. Rowan University has been recognized as one of the top 100 public universities in the nation by U.S. News & World Report and the 4th fastest growing research university among public doctoral institutions by the Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

 

All positions are contingent upon budget appropriations. 

Please send inquiries to employment@rowan.edu

 

Accounts Payable Specialist (PSS4-AS), Accounts Payable

Apply now Job no: 495464
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Summary:

The Accounts Payable department of the Finance Division is responsible for the approving, disbursing and accounting for all cash disbursements for the University. Under the general supervision of the Director for Accounts Payable, the individual will independently perform professional duties and responsibilities that revolve around technical function, cash disbursement and distribution, cross training within Accounts Payable department, processing of documents, IRS compliance and vendor maintenance while using established policies.

Responsibilities:

  • Enter and coordinate the timely review of a minimum of 250–300 invoices, non-purchase order payment request, direct payments, prepayments, e-invoices and travel into the Banner Finance system daily.
  • Accurate disbursement and processing of funds either by check, direct deposit or wire for Rowan University, Rowan Foundation, and South Jersey Technology Park.
  • Assist with implementation, maintenance and testing of department system solutions.
  • Coordinate and assist with the monthly campus training for all Accounts Payable functions; such as Concur Travel & Expense, ClinCard, NonPO queues, monthly open houses, FY End topics, etc.
  • Audit all transactions, vendor profile and supporting documentation entered in Banner in a calendar year to ensure 1099 tax forms are in compliance with IRS regulations.
  • Handle returned checks, voided transactions, special transactions and all online banking request, etc.
  • Manage incoming statements, direct payment requests, and EFT transactions for processing. 
  • Review and prepare multiple templates for posting such as catering, refunds, university purchase card, vendors, etc. 
  • Communicate frequently with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; acts as a liaison between departments and vendors.
  • Provide backup support to the department, prepare department associated journal entries and generate excel reports as needed.
  • Follow up with originating department and/or vendors to resolve any discrepancies while prioritizing assignments and deadlines and producing highly accurate work.
  • Identify and diagnose problems/issues, determine and implement appropriate, effective solutions, and provide constructive follow up.
  • Interpret and recommend changes in policies and procedures to improve the efficiency and effectiveness of the Accounts Payable functions.
  • Maintain confidentiality in communicating sensitive information and handling confidential materials.
  • Open, stamp, sort and email incoming paper invoices to designated AP staff members.
  • Scan and index all accounts payable documents.
  • Perform other special projects and related duties as assigned.

Requirements:

  • Graduation from an accredited college or university with a Bachelor's degree preferably in Finance, Accounting or other related field.
  • One (1) year of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, or another similar financial integration system.
  • Availability to work occasional evenings, weekends, and holidays.     

Preferred Qualifications:

  • Ability to work as part of a team in a rapidly changing environment.
  • Exceptional organizational skills, with a detail-oriented work style.
  • Ability to work independently with minimal supervision.
  • Ability to meet deadlines and multitask while maintaining workload.
  • Excellent oral, written, and interpersonal communication skills.
  • Ability to consistently exercise good judgment in a variety of situations.
  • Ability to work with a positive attitude, professionalism, and tact.
  • Advanced proficiency with Microsoft Office Suite (especially Excel) and detailed knowledge of advancement information systems (preferably BANNER).

Salary:

  • Range P18 (Step 1 = $47,810)

Note:

  • Only completed, online applications received on or before the deadline will be considered. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Accounts Payable Specialist (PSS4-AS), Accounts Payable Glassboro, New Jersey

 

Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.