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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant,, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.


All positions are contingent upon budget appropriations. 

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Program Assistant, Graduate School of Biomedical Sciences

Apply now Job no: 496871
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical

Rowan University
Position Description
Job Title: Program Assistant
Department: Graduate School of Biomedical Sciences
Reports To: Senior Associate Dean, Director and Program Support Coordinator
Provides student services to all graduate students. Provides administrative and program support to the GSBS Senior Associate Dean, Director and other team members.
  • Manage and maintain GSBS website using Cascade. Create content that improves overall web Search Engine Optimization (SEO). Must understand and apply Section 508 of the Americans with Disabilities Act for web compatibility. Work with website professionals to keep web content fresh and accurate.
  • Create and maintain an active social media presence to communicate information to prospective and current students, alumni and the external audience.
  • Execute assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages, including Microsoft Office, Cognos Query Studio and Tableau.
  • Monitor unsatisfactory academic progress with the GSBS Director at the end of each semester. Generate appropriate letters in a timely manner to inform students of unsatisfactory academic progress and letters of congratulation to students who reestablish satisfactory academic progress.
  • Maintain and update GSBS alumni database. Collect alumni information and coordinate with Alumni Advancement Services. Create email campaigns to solicit alumni data updates. Invite alumni back to participate in the Professional Development Workshops (PhD) or Career Panel Workshops (Masters) to share their career stories.
  • Utilize OnBase for enterprise content management and storing all documents electronically.
  • Principal liaison for Commencement including attending all meetings.
  • Oversee student enrollment records. Use reports to inactivate students who are administratively withdrawn from GSBS or have been approved for a leave of absence.
  • ExamSoft coordinator creates, edits, and posts exams online as well as generates grade reports once exams are complete.
  • Echo360 recording coordinator works with academic technology personnel to schedule recorded lectures into Canvas learning system for all GSBS courses.
  • Undertake routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.
  • Coordinate work study peer tutoring program. Verify and maintain pay records for student workers and collaborate with the Financial Aid office to ensure proper use of Federal Work Study funding.
  • Assist graduate students in day-to-day interactions with an understanding to their various cultural and ethnic backgrounds.
  • Serve as a liaison between the department and other administrative units such as Marketing, Media, Academic Technology, Registrar, Financial Aid, and Information Services and Technology.
  • Understands and adheres to Rowan University’s compliance standards as they appear in Rowan University’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  • Performs other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor of Science Degree, plus three (3) years of related experience in a university setting required. Expertise in Microsoft Office (Word, Excel, and PowerPoint) is required. Knowledge of Banner, Google and Cascade is highly recommended. Additional related experience may be substituted for the degree on a year-for-year basis.
Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Program Assistant, Graduate School of Biomedical Sciences Stratford, New Jersey


Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028,, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.