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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant,, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.


All positions are contingent upon budget appropriations. 

Please send inquiries to


Program Assistant, Rowan Medicine (SOM Stratford)

Apply now Job no: 496945
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical


Under direction of Rowan Medicine (RM) Executive Director, assists with the development, implementation and monitoring of programs within the Clinical Practices of RM.  Provides administrative and program support to the Associate Dean for Clinical Affairs, Executive Director and other administrative staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Prepares comprehensive reports, presentations and official correspondence.  Responds to inquiries as directed and distributes informational materials according to University policy and practice.

Submits purchase requests, check requests and other documents to facilitate administrative function of the RM Administrative office and other RM projects. Anticipates request renewals and processing of related documents.

Monitors staff timesheets and reconciliation of PTO and other related requests for accuracy and proper recording.

Assists with the preparation of projects and proposals.  Gathers and organizes documents, prepares reports, produces tables and spreadsheets for inclusion, edits drafts and final project plans. Assists with implementation and monitoring of RM projects and other initiatives to support the clinical practices and RM Administration.

Coordinates fiscal procedures and maintains records associated with accounts and state budgets.  Tracks budget expendures for programs and ensures funds are utilized according to policy and regulations.  Compiles necessary data and justification for projected expenditures.

Responsible for coordinating the monthly project calendar, including conferences, seminars, program site meetings, workshops, etc.

Identifies vendors for technical services, furniture, equipment and supplies.  Researches major purchases, makes recommendations for purchase of business machines, telecommunication equipment and maintenance contracts, and other office supplies.  Oversees payment for office, travel and meeting expenses.

Prepares reports and spreadsheets containing findings, analyses, conclusions, and recommendations as requested. 

Oversees implementation of administrative decisions and the maintenance of official records of program and related committee activities.

Serves as principal liaison with various administrative units of the University such as Purchasing, Accounts Payable, Human Resources, Payroll, etc.


Bachelor’s Degree in Business Administration, Social Science or a related discipline, plus one (1) year of related experience in a business office, government agency or university setting required.  Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis.

Experience may range from 0-2 years based on the grade level assigned.

NOTE:  Only completed, online applications submitted on or before the deadline will be considered.

Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Program Assistant, Rowan Medicine (SOM Stratford) Stratford, New Jersey


Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028,, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.