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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Administrative Assistant (Secretary 1 Confidential), Office of the Dean - Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ)

Apply now Job no: 501163
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical

Job Title:         Administrative Assistant (Secretary 1 Confidential)

Department:    Virtua Health College

Facility:            Rowan Virtua School of Osteopathic Medicine

Reports to:       CAO/Senior Associate Dean and the Manager of Administration

 

SUMMARY

Provides confidential, administrative and management support to the Chief Administrative Officer (VHC)/Senior Associate Dean and the Manager for Administration for the Dean’s Office. Coordinates operations including schedules, office operations, workflows and internal and external communication. Serves as a liaison to Virtua Health and other external partners. Assists with procurement, facilities scheduling and management. Develops and implements processes that are efficient and accurate.

ESSENTIAL DUTIES

  • Serves as principal liaison with various administrative, clinical and educational departments for matters related to Virtua Health College and the Rowan Virtua SOM facilities.
  • Assists with the facilitation of meetings, reports and data collection related to Virtua Health College.
  • Serves as a liaison for other departments including Human Resources, Payroll, Finance and Procurement. Proxy, as needed, for time records, P-Card and Concur.
  • Responsible for having a thorough knowledge of departmental operations; exercises professional judgement and discretion when preparing reports and answering correspondence.
  • Responsible for campus events scheduling in 25 Live System. Manages efficiently and exercises judgement and tact when resolving scheduling issues.
  • Responsible for purchase orders, check requests, travel reimbursements, etc. and interfaces with Accounts Payable and Budget. Manages requests for Rowan-Virtua School of Osteopathic Medicine, Virtua Health College, Nursing and Research, as needed.
  • Maintains appointment calendars, establishes priorities and scheduling requests at own discretion. Applies informed, independent judgement to help manage time and prioritize workflow. Collaborates with administrative staff at Virtua to schedule and facilitate joint meetings.
  • Composes correspondence, as needed; creates and maintains databases and spreadsheets, as required.
  • Provides support for routine and confidential/sensitive meetings of task forces and committees including taking minutes, if requested.
  • Provides support for other leaders within the Office of the Vice Chancellor when requested.
  • Understands and adheres to Rowan’s compliance standards, policies and procedures.
  • Performs other duties as required.

QUALIFICATIONS

Individual must be able to perform each essential duty satisfactorily. Healthcare and/or higher education experience preferred. Bachelor’s degree in Business Administration, Finance or a related field highly preferred. A minimum of 2-years' experience in a similar position required.

Successful candidate will support the mission, vision and values of Virtua Health College and provide exceptional, caring and empathetic service to colleagues, patients and students.

Must be proficient in computer applications as required by the department. Applicants may substitute experience for educational requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

SALARY

  • In compliance with The State of New Jersey's Pay Transparency Act, the salary range for this position is $25.02 to $34.23 per hour, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors. 

BENEFIT INFORMATION 

  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).”  

NOTES: 

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Current Opportunities

Position Location Closes
Administrative Assistant (Secretary 1 Confidential), Office of the Dean - Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ) Stratford, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.