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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Grant Accountant (PSS2-AS), Division of Finance

Apply now Job no: 501166
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

SUUMARY:

The Grant Accountant (Professional Services Specialist 2, Administrative Services) independently performs complex professional accounting and financial duties related to billing, receivables, revenue recognition, and financial analysis for sponsored projects. The position is responsible for preparing and issuing invoices, monitoring, and collecting receivables, performing advanced reconciliations, and developing financial reports that support decision-making within Accounting Services and the Division of Finance.

Under the direction of the Associate Controller, the incumbent exercises professional judgment, analyzes financial activity, resolves discrepancies, and ensures the accuracy of billing and receivable data for grants and contracts. The role requires advanced accounting knowledge, strong analytical skills, and the ability to work independently on assignments of significant complexity.
This position supports the University’s expanding research enterprise by ensuring timely billing, accurate revenue recording, and effective management of grant receivables.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Independently prepare, review, and issue complex invoices for grants and contracts, including cost-reimbursement, milestone-based, and scheduled billings.
  • Maintain detailed billing schedules and supporting financial documentation; recommend adjustments when needed.
  • Ensure invoices accurately reflect financial activity and award terms.
  • Monitor, track, and reconcile receivables for assigned sponsored projects.
  • Develop, maintain, and analyze aging schedules; identify overdue balances and initiate follow-up actions with sponsors.
  • Investigate and resolve discrepancies between billed amounts and payments received.
  • Recommend collection strategies and prepare communication to sponsors regarding outstanding invoices.
  • Prepare complex monthly reconciliations of billed amounts, revenue, and receivables.
  • Review financial transactions for correctness and recommend adjustments when needed.
  • Assist with year-end closing entries and schedules related to sponsored program revenue and expenditures.
  • Develop financial breakdowns and analyses showing billed activity, cash received, outstanding receivables, and future revenue expectations.
  • Prepare monthly, quarterly, and ad hoc reports for use by Accounting Services and University leadership.
  • Assist with schedules and supporting documentation for the University’s annual financial statements.
  • Coordinate with the Office of Sponsored Programs, Research Administration, and departments to obtain information needed for accurate billing and receivable management.
  • Participate in projects to improve billing, receivable tracking, and accounting workflows.
  • Assist in the implementation of system enhancements or automation in ERP or financial reporting systems.
  • Recommend updates to procedures that improve efficiency, accuracy, and timeliness of financial processes.
  • Maintain organized, accurate financial records in accordance with university retention requirements.
  • Provide guidance to staff or student workers on billing or data-entry tasks as needed.
  • Perform other professional duties as assigned by the Associate Controller.

KNOWLEDGE, SKILLS, ABILITIES:

  • Advanced knowledge of accounting principles and financial reporting.
  • Ability to independently analyze financial data and resolve discrepancies.
  • Strong organizational and problem-solving skills.
  • Ability to communicate clearly and professionally with internal and external stakeholders.
  • Ability to prioritize multiple tasks and meet strict deadlines.

PREFERRED QUALIFICATIONS:   

  • Experience in higher education or research administration.
  • Experience with project-based or grant-related billing and receivables.
  • Experience preparing complex accounting reconciliations and financial reports.

PREFERRED EDUCATION & EXPERIENCE:

  • Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field.
  • Four (4) years of professional experience in accounting, financial analysis, billing, or accounts receivable operations.
  • Strong proficiency with Excel and experience working with ERP systems (e.g., Banner, Cognos, Cayuse).

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Seven (7) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.

OR

Possession of a master's degree; and two (2) years of the above-mentioned professional experience.

OR

Possession of a Doctor of Philosophy degree or a Doctor of Education degree; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

BENEFITS:

  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

SALARY:

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 24 ($73,706-$84,016) 

NOTES: 

  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Only completed, online applications submitted on or before the deadline will be considered.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Grant Accountant (PSS2-AS), Division of Finance Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.