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Attention Previous Applicants – On Thursday, September 14, 2017, Rowan University transitioned to a new hiring system. Previous applicants will need to create a new applicant profile for any new applications.

Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see:


Program Assistant

Apply now Job no: 493118
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Professional


Primarily provides student services to all graduate students. Provides student services to research-minded medical students. Provides administrative and program support to the Senior Associate Dean of GSBS and Research, the GSBS Director, the GSBS Program Directors, the Research Administrative Analyst, and the Research Program Administrator/Grant Writer.


Coordinate work study peer tutoring program.  Identify highly qualified enrolled peer tutors and match with them students in need of tutoring services (tutees). Oversee recruitment hiring and training process of tutors. Maintain GSBS Tutoring Blackboard Course for tutors and tutees. Verify and maintain pay records for student workers and collaborate with the Financial Aid office to ensure proper use of Federal Work Study funding.

Monitor unsatisfactory academic progress with the GSBS Director at the end of each semester.  Generate appropriate letters in a timely manner to inform students of unsatisfactory academic progress and letters of congratulation to students who reestablish satisfactory academic progress.  Coordinate appointments for GSBS Director and/or Program Director for all students not making good academic progress. 

Execute assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages, including Microsoft Office, Cognos Query Studio and Tableau.

Oversee student enrollment records. Use reports to inactivate students who are administratively withdrawn from GSBS or have been approved for a leave of absence.

Manage GSBS marketing needs with the RowanSOM marketing department and GSBS committees to recreate, update and improve marketing materials and strategies. Also use social media to communicate information to current and prospective students and external audience.

Schedule GSBS attendance at both internal and external recruiting events including schedule creation, registration and attendance.

Manage and maintain GSBS and SOM Research website using HTML, Dreamweaver, Photoshop, Acrobat Pro, Bootstrap, WAMP, and CSS. Create content that improves overall web SEO. Must understand and apply Section 508 of the Americans with Disabilities Act for web compatibility.

Assist graduate students in day-to-day interactions with an understanding to their various cultural and ethnic backgrounds.

Echo360 recording coordinator works with academic technology personnel to schedule recorded lectures into Blackboard learning system for all GSBS courses.

Oversee the implementation of TracDat and Starfish on the GSBS campus. Attend meetings and trainings to assist roll-out and full faculty adoption of these new software packages.

Undertake routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.

Serve as principal liaison between the department and other administrative units such as Marketing, Media, Academic Technology, Registrar, Financial Aid, and Information Services and Technology.

Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Senior Associate Dean and Director’s time.

Support Office of Research Administration with Annual Research Day, Summer Medical Research Fellowship (SMRF) Program and other research-related events and symposia. Use a variety of platforms including Attendify.

ExamSoft coordinator creates, edits, and posts exams online as well as generates grade reports once exams are complete.

Maintain and update GSBS alumni database. Collect alumni information and coordinate with Advancement Services email campaigns to solicit alumni data updates.

Understands and adheres to Rowan University’s compliance standards as they appear in Rowan University’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Performs other duties as assigned.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor of Science Degree, plus three (3) years of related experience in a university setting required. Expertise in Microsoft Office (Word, Excel, and PowerPoint) is required. Knowledge of Banner, Cognos, Dreamweaver, HTML and Tableau is highly recommended.



Min. $43,158.34

Mid. $51,700.90


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Current Opportunities

Position Location Closes
Program Assistant Stratford, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.