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Attention Previous Applicants – On Thursday, September 14, 2017, Rowan University transitioned to a new hiring system. Previous applicants will need to create a new applicant profile for any new applications.

Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see: https://sites.rowan.edu/equity/_docs/policies/eeo-statement.pdf.

 

Administrative Assistant

Apply now Job no: 493119
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Administrative - Clerical

SUMMARY

Performs a wide variety of administrative and program support services within the Graduate School of Biomedical Sciences (GSBS). Assists in the planning and support of program activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for providing administrative, analytical, computing and staff support for the GSBS.  Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.

Screens calls and provides information in accordance with organizational policy. 

Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.

ExamSoft coordinator creates, edits, and posts exams online as well as generates grade reports once exams are complete.

Echo360 recording coordinator works with academic technology personnel to schedule recorded lectures into Blackboard learning system for all GSBS courses.

Coordinates all student club activities and events, including scheduling all classrooms via 25Live. Manages all student club finances.

Assist with GSBS marketing needs with the RowanSOM marketing department and GSBS committees to recreate, update and improve marketing materials and strategies. Create and maintain an active social media presence to communicate information to current and prospective students and external audience.

Active recruiter on behalf of the GSBS. Coordinate visits with targeted student groups (i.e. Biology Club, Biochemistry Club, Neuroscience Club, Pre-Med Club) at local undergraduate colleges to tell them about the variety of GSBS programs available. Assist GSBS faculty members to coordinate visits to their current PhD student’s alma maters for recruitment purposes. Attend local recruitment events as needed.

Maintain GSBS website using Dreamweaver and Cascade.

Coordinate career services for Ph.D., Master and Certificate students. Organize and invite former students and outside speakers to discuss different career paths, which would utilize the variety of biomedical degrees offered at the GSBS.

Manage and maintain GSBS Alumni database.

Online course evaluations using Qualtrics. Create, distribute, monitor completion, collate, and disseminate to appropriate committees.

Develop and implement controls for work assignments under the direction of the Director or Program Support Coordinator.

Maintain essential records and assist in the maintenance of all activity files.

Prepare and/or compile data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.

Undertake routine writing and editing assignments; generate correspondence for signature; maintain mailing lists.

Coordinate and maintain the GSBS calendar. Exercising discretion, applies informed independent judgment to help manage the Senior Associate Dean and Director’s time.  Makes travel arrangements and prepares meeting agendas.

Evaluate office procedures, establish standards, and recommend and implement new or modified procedures as needed.

Serve as a liaison between the GSBS and other administrative units such as Purchasing, Accounts Payable, Financial Aid, Human Resources and Information Resources and Technology.

Understands and adheres to Rowan’s compliance standards as they appear in RowanSOM’s Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Performs other duties as assigned.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate's Degree plus two (2) years of administrative/secretarial experience. Expertise in Microsoft Office (Word, Excel, and PowerPoint) is required. Knowledge of Banner, Dreamweaver, and Cascade is highly recommended. Additional related experience may be substituted for the degree on a year-for-year basis.

SALARY GRADE:

WP1925

Min. $20.34

Mid. $20.84

Max. $21.46

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Current Opportunities

Position Location Closes
Administrative Assistant Stratford, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.