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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Ric Edelman College of Communication & Creative Arts, the Colleges of Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see:


CMA - Pediatrics

Apply now Job no: 494433
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Clinical


Performs medical, clerical and reception duties to support the physician in the examination and treatment of patients in an outpatient setting. Performs duties in support of the University’s and the school’s mission and in accordance with all applicable policies and procedures. As directed by physician, administers vaccinations and intramuscular and subcutaneous injections in limited circumstances, which may be delegated under State Regulations.



  1. Checks patients in and out through billing system.
    1. Verifies demographics and insurance information and updates in billing system.
    2. Verifies patient’s insurance through insurance lists and/or via insurance web sites
    3. Collects appropriate co-pays from patients.
  2. Retrieves referrals for appropriate visits and enters into billing system.
  3. Completes batches as scheduled prepares the deposit for pickup.
  4. Answers the telephone with a pleasant and helpful demeanor.
  5. Schedules patient appointments through billing system to maximize use of physician and staff time.
  6. Triages messages and provides patient assistance within scope of training and pediatric triage experience.
  7. Routes other calls to appropriate personnel, i.e., clinical staff, physician etc. Directs calls that require immediate attention to the appropriate person.
  8. Inputs messages into EMR system, as appropriate.
  9. Signs in and out to the answering service daily as directed.
  10. Arranges for patient care services at other facilities, including surgeries, preadmission testing, etc.
  11. Calls for pre-authorizations and pre-certifications as required by the patient’s insurer.
  12. Coordinates requests for prescriptions from patients, provides chart to physician, telephones prescriptions at the direction of the physicians, and makes notation in the patient chart with date and signature.
  13. Completes insurance referrals (paper and/or electronic).
  14. Completes or prepare reports and copies of chart for outside agencies.
  15. Maintains orderly filing system.
  16. Files all appropriate correspondence and patient related information.
  17. Maintains patient charts so that they are current, accurate, and organized.
  18. Prepares charts for new patients.
  19. Scans patient information into the EMR.
  20. Handles incoming and outgoing mail.
  21. Maintains inventory of front office supplies and notifies supervisor when supplies need to be ordered.
  22. Pulls patient charts for next day and prepares chart.
  23. Maintains a professional and orderly office appearance.
  24. Opens and closes offices as assigned by supervisor. Activates and deactivates security system as assigned by supervisor.
  25. Performs light typing as needed.

Clinical Care

  1. Prepares patients for visits including
    1. Putting patient in exam room
    2. Taking history and chief complaint
    3. Taking vitals including height, weight, blood pressure and pulse
  2. Performs diagnostic tests per physicians’ standing orders; EKG, Blood work, Vision and hearing screening, Urine dip, PFT’s.
  3. Admisiters vaccines per physicians orders.  Must have knowledge of pediatric vaccine, knowledge of the a vaccine schedule,experience of  pediatric adm of vaccines, and pediatric triage
  4. Assures patient’s outside testing results are in the chart for physician review with patient.
  5. Documents clinical information in chart or EMR system.
  6. Prepares exam room for tests and procedures including:
    1. Removal of dressings
    2. Wound cleansing
    3. Removal of staples/sutures
    4. Colposcopies
    5. Biopsies
    6. Ultrasounds
    7. GYN exam
  7. Assists physician with patient care and chaperoning, as required.
  8. Prepares medications for injections given by doctor.
  9. Maintains stock of sample medications.
  10. Provides clinical care in accordance with training and under supervisor’s direction:
    1. Laboratory tests
    2. Vision screening
    3. Audiograms
    4. ECGs
    5. Phlebotomy and processing of specimens
    6. Allergy Screening
  11. As directed by physician, administers vaccinations and intramuscular and subcutaneous injections in limited circumstances, which may be delegated under State Regulations. Must have knowledge of pediatric vaccine, knowledge of the a vaccine schedule,experience of  pediatric adm of vaccines, and pediatric triage
  12. Stocks exam rooms.
  13. Cleans room after each patient and prepares room for next patient.
  14. Notifies supervisor to orders clinical supplies including injectables and vaccines, as needed.
  15. Maintains and cleans office medical equipment as required.
  16. Sterilizes instruments as required.

Other duties

  1. Always treats others with compassion, dignity and respect.
  2. Maintains a customer-focused approach to all responsibilities.
  3. Attends all mandatory in-service and trainings as directed.
  4. Maintains competence in all applicable office computer systems.
  5. Supports and adheres to the University policies regarding HIPPA and confidentiality.
  6. Assists with the orientation and training of new employees as requested.
  7. Understands and adheres to UMDNJ’s compliance standards as they appear in UMDNJ’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  8. Performs other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Graduation of a post-secondary medical assisting education program accredited by an agency recognized by the U.S. Department of Education. Current certification from the Certifying Board of the American Association of Medical Assistants (AAMA), or registration from the American Medical Technologists (AMT), or the National Center for Competency Training (NCCT), or any recognized certifying body approved by the Board. Applicants may be licensed in the State of New Jersey in another classification permitted by regulations to give intramuscular and subcutaneous injections. Must have attained a satisfactory level of comprehension and experience in the administration of intramuscular and subcutaneous injection techniques. At least one (1) year of related experience in a medical office setting preferred. Proficiency in phlebotomy techniques required. Must have working knowledge of medical terminology. Must be able to work evenings and weekends. The ability to work independently, excellent communication skills, organizational skills, and flexibility required. Must have knowledge of pediatric vaccine, knowledge of the a vaccine schedule, experience of  pediatric adm of vaccines, and pediatric triage

PHYSICAL DEMANDS: Must be able to stand and sit for long periods of time. Must be able to manipulate medical supplies and equipment. Must be able to communicate well with internal and external customers, often under stressful circumstances.



Min. $16.83

Mid. $17.36


Advertised: Eastern Standard Time
Applications close:

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CMA - Pediatrics Stratford, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.