This part time position will provide administrative support for the History Department and Africana Studies Rosa Parks Luncheon. The position will support the department chair with scheduling, record keeping, paperwork, and emails, under the direction of the Department Chair.

Key Responsibilities:

• Assist with coordinating all hiring and onboarding including: ¾-time, adjunct and all undergraduate student hiring including I-9 completion, background checks, entering of job card in PageUp, assisting search committee when necessary.
• Developing and maintaining accurate records; processing paperwork and/or requests efficiently and accurately.
• Coordinate hiring guest speakers and planning events.
• Coordinate and assist with student and faculty travel.
• Collegially interact with faculty and students both within and outside of the History Department.
• Problem solving faculty needs for internal grants, travel purchasing, and budget issues
• Work with department budget to order supplies, travel, and non po payments.
• Order department books and other items through Amazon business online account.
• Process faculty and adjunct evaluations through Qualtrics.
• Developing and maintaining accurate records for special assignment contracts, summer non-teaching contracts, etc.
• Work with budget processes and day-to-day operations.
• Participate in department and college-wide events, and trainings needed to perform essential duties.
• Office coverage must include Mondays, Tuesday, Thursday. 
• Work independently.
• Office location TBA.
• Strong communication skills, to write appropriate emails, to communicate effectively with Department Chair and faculty members of the department and to coordinate work with other staff members.
• Performs other duties to support the Department Chair.

Requirements:

• Three (3) years of experience in secretarial and administrative clerical work.
• Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.
• Knowledge of Microsoft office and Google suite required.

Hours:

• This temporary, part-time position is assigned no more than twenty-five (25) hours per week and is not to exceed 944 hours per fiscal year. Work is contracted annually to coincide with the fiscal year and is contingent upon budget appropriate.

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.