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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here

All positions are contingent upon budget appropriations. 

Please send any inquiries to employment@rowan.edu 

Staff Assistant - Academic Affairs Assessment Unit, Rowan-Virtua School of Osteopathic Medicine

Apply now Job no: 499882
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Professional

Rowan-Virtua School of Osteopathic Medicine

Job Title:                            Staff Assistant

Department:                      Academic Affairs – Assessment Unit

Facility:                              Rowan-Virtua School of Osteopathic Medicine

Reports To:                        Associate Dean for Assessment                               

 

SUMMARY

Under the direction of the Associate Dean for Assessment, provide support for all assessment-related activities and functions for the School of Osteopathic Medicine. Work collaboratively with the Deans, Chairs, phase directors, course/clerkship directors, academic units, faculty and staff in fulfilling assessment activities. Provide direct administrative support for the Associate Dean of Assessment, assessment staff members, and related assessment committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Provide administrative support for the Associate Dean for Assessment including scheduling and managing calendar events both in-person and WebEx, manage email and phone communication, prepare documents, as well as other related activities. Use Outlook and 25Live room reservation system to schedule events and meetings.

Provide primary support and coordinate the activities of the Individual Performance Assessment and Competency Coaching (IPACC) committee. Assist with tracking student progress, compiling student data for review, and creating presentations. Manage all written communication and reporting of committee decisions to students and appropriate faculty, academic coaches, and staff from associated units. Manage communication and follow-up of student progress reports. Record all committee proceedings and outcomes and prepare summary reports for presentation at Executive Council and faculty meetings. Complete other ad-hoc IPACC-related data summaries as needed.   

Coordinate and track assessment unit functions, timelines, and activities. Maintain assessment, exam, and reporting schedules and log of policy changes. Prepare and submit informational documents for the departmental semi-annual newsletter and reporting. 

Execute tasks requiring the development of Excel spreadsheets with formulas, data collection from a range of data sources, data cleaning, data entry, and data reporting with accuracy and attention to detail.  Conduct quality control reviews of data sources.

Produce accurate documents, slides, forms, and charts/graphics and support the preparation and editing of policies, standard operating procedures, surveys, reports, and manuscripts for the assessment unit utilizing a variety of software packages (Excel, Word, PowerPoint, One45, Qualtrics etc.).

Facilitate MSPE advisor responsibilities by effectively using the Starfish system to schedule advising meetings with students.  Collect and organize student documentation, determine compliance status, and create comprehensive student portfolios in preparation of advising meetings.  

Support the post-exam review process. Utilize ExamSoft to download data into Excel templates for review and reporting. Schedule meetings and record and disseminate outcomes from exam meetings.

Arrange meetings and record meeting minutes, prepare meeting materials, and assist with other routine tasks as assigned.

Make travel arrangements, prepare travel approvals, and process payments/reimbursements in accordance with University policy.

Provide support for tracking assessment expenditures and assist with purchases and processing reimbursement and ensuring funds are utilized according to policy and regulations. 

Establish and maintain (through the use of One45, the restricted drive, and command prompt scripts) record-keeping systems and confidential records, academic files, and other committee and academic-related documents that meet documentation requirements for assessment and accreditation.

Serve as liaison and respond to inquiries from various committees and administrative units of the University such as Purchasing, Accounts Payable, IST, etc.

Assist with Academic Affairs office reception functions.

Perform other related duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree in Liberal Arts, Public or Business Administration, Education or related social sciences field plus one (1) year of professional level experience, preferably in a higher education setting. Excellent communication skills, both oral and written, with experience in composing effective written correspondence and professionally prepared documents. Demonstrated ability to prioritize, multi-task, meet deadlines, solve problems, and work independently and as part of a team required.  Must have expert skills in MS Office including Word, Excel, PowerPoint and Outlook. Experience in managing databases and Excel spreadsheets and in generating summary charts and reports desired. Familiarity with Canvas, Google Drive, Webex, and Microsoft Teams preferred. Experience with curriculum management systems (e.g. One45) and data visualization programs (e.g. Tableau) a plus.

DIVERSITY STATEMENT

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

Leadership, staff, and faculty identified diversity, equity, and inclusion as core values for Rowan-Virtua School of Osteopathic Medicine.  We believe promoting these values cultivates a more diverse physician workforce and develops skillful, culturally competent physicians to improve health and solve health disparities.

NOTES: 

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

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Staff Assistant - Academic Affairs Assessment Unit, Rowan-Virtua School of Osteopathic Medicine Stratford, New Jersey

 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Rowan University is home to eight colleges and nine schools. For more information on these colleges, please click here.

Now celebrating its Centennial, Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation, commitment to high-quality and affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education.

Non-Discrimation at Rowan University

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Annual Security and Fire Safety Report

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506.

The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.