Summary:

The College of Science & Mathematics at Rowan University is seeking a Lab Procurement and Operations Coordinator. This position supports the lab procurement and operations needs of the Biological & Biomedical Sciences, Chemistry & Biochemistry, and Physics & Astronomy departments within the college. This position reports to the Dean’s Office Assistant Director, Budget & Finance.         

• Procurement Responsibilities:
  • Coordinate procurement activities for teaching labs within the College of Science & Mathematics, including purchasing supplies, consumables, and equipment.
  • Solicit verbal and written quotations for goods and services from vendors, submit requisitions, and place orders.
  • Obtain sole source and contract justifications, ITAP approvals, initiate new vendors, and ensure timely invoice payment
  • Create and maintain standing orders with frequent vendors, tracking balances and processing change orders as needed
  • Track expenditures using spreadsheets and process lab-related reimbursements, and interdepartmental billing utilizing departmental charge authorizations.
  • Troubleshoot procurement-related issues and resolve budget insufficiencies.
  • Collaborate with Budget, Accounting Services, and Contracting & Procurement to ensure compliance with university and NJ State regulations.
  • Coordinate billing and track receipt of equipment usage payments from internal and external users of CSM lab equipment ensuring timely billing and receipt of funds.
• Operations Responsibilities:
  • Assess current processes to identify opportunities for efficiency improvements and cost savings, particularly for lab consumables, equipment, and instrumentation.
  • Monitor and track weekly deliveries of cryogens and gases shared by multiple departments, ensuring compliance with vendor allocation limits and interdepartmental expense billing and tracking.
  • Develop and maintain up-to-date Standard Operating Procedures (SOPs) for all lab-related purchasing and deliveries.
  • Work closely with department technicians to maintain accurate laboratory inventories, including chemicals and consumables.
  • Work closely with Rowan’s Environmental Health & Safety (EH&S) and other campus technicians to ensure and maintain chemical safety and compliance.
  • Collaborate with Dean’s Office to establish chemical and consumable storeroom to serve departments in Science Hall.
  • Assists with maintenance of the laboratory facilities, equipment, and instruments.
  • Manage loading dock operations, ensuring it is organized and accessible for deliveries.
  • Coordinate unloading, unpacking, and inspection of shipments, ensuring conformity with orders, that stock is in good condition, and that items are delivered to appropriate locations and stored properly.
  • Supervise, train, and effectively manage student workers assisting with delivery distribution or storeroom functions.
  • Develop a comprehensive knowledge of university policies, procedures, and relevant laws and regulations.
  • Other duties as assigned

Qualifications:

• Experience involving data management which includes independent collection and interpretation of data, preferably in relation to University policies and procedures.
• Ability to perform budget analysis to determine whether obligations, expenditures, and requested allotments are within funding limitations in the approved budget
• Ability to prepare clear and accurate reports containing findings, conclusions, and recommendations.
• Ability to evaluate current processes, develop methods for improvement, and meet established objectives.
• Strong analytical and data management skills, and attention to detail.
• Ability to effectively manage multiple competing priorities.
• Proficiency with a range of technologies, ability to quickly learn new tools and systems, and adapt easily to changing environments and requirements.
• Ability to establish and maintain cooperative working relationships with other staff and organizations.
• Excellent written and verbal communication skills, attention to detail, ability to multitask, and meet deadlines required.
• Proficiency with Microsoft Office, Google Drive and Documents, and video conferencing is required.

Preferred:

• Experience with procurement and/or handling chemical/biological materials in an academic or industrial setting.
• Experience with lab safety procedures
• Graduation from an accredited college with a bachelor’s degree in Biological Sciences, Chemistry, Biochemistry, Physics or closely related field
• Minimum of 1 year of relevant laboratory or related technical work experience in an academic or industrial setting (that can be concurrent with pursuing the B.S. degree)