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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here

All positions are contingent upon budget appropriations. 

Program Assistant - Office of Assessment, Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ)

Apply now Job no: 500540
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Professional

Rowan-Virtua School of Osteopathic Medicine

Job Title:                           Program Assistant (Assessment)

Department:                     Academic Affairs - Assessment Unit

Facility:                             School of Osteopathic Medicine

Reports To:                       Associate Dean for Assessment                               

 

SUMMARY

Under the direction of the Associate Dean for Assessment, coordinate, track and monitor assessment unit functions and project workplans and manage the reporting of assessment outcomes and reporting to meet accreditation standards. Responsible for data collection, data cleaning, and generating summary charts and reports. Perform direct administrative and budgetary functions in support of the Associate Dean of Assessment. Collaborate on IPACC and PESA committee functions and serve as a liaison with leadership, faculty, and staff across academic and clinical units in fulfilling assessment activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinate, monitor, and track assessment unit functions and project workplans and timelines. Manage the reporting of outcome reports/presentations to meet accreditation requirements. Prepare quarterly reports for executive leadership, executive council, and committee meetings.

Perform executive, administrative (meetings/calendar, travel, communication, etc.) and budgetary functions in support of the Associate Dean of Assessment.

Collaborate on the work of the Individual Performance Assessment and Competency Coaching (IPACC) Committee. Assist with compiling and reviewing student data and preparing presentation slides and meeting materials. Manage written communication and reporting of committee actions and student progress reporting. Record committee proceedings/outcomes and prepare reports and ad-hoc data summaries.

Collaborate on the work of the Program Evaluation and Student Assessment (PESA) Committee. Responsible for compiling review materials, data tables and charts, and related documents. Manage document sharing, and course review scheduling/tracking. Prepare agendas and record committee proceedings/outcomes and compile reports and ad-hoc data summaries.

Manage data exports and cleaning from internal and external sources; create spreadsheets using formulas and functions, Pivot tables, charts, and graphics; and perform mail merge tasks. Conduct quality assurance review on all data sources and ensure accuracy and attention to detail in all work tasks.

Produce accurate written communication, documents, PowerPoint slides, and forms; assist in the preparation and editing of policies and standard operating procedures, comprehensive reports and manuscripts, abstracts and posters, IRB applications, and grant applications for the assessment unit.

Participate in the development and administration of online surveys and output/interpret summary reports.

Establish and maintain well-organized and detailed record-keeping systems and confidential records, academic files, and other committee and academic-related documents for assessment and accreditation.

Serve as a liaison and respond to inquiries from various committees and administrative units of the University.

Support front office functions across Academic Affairs units including addressing questions, problem-solving, and reception functions.

Conduct literature searches and access online resources to support academic and assessment-related projects.

Participate in special projects and other related duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

A Bachelor’s degree in Education, Liberal Arts, Public or Business Administration, or related social sciences field is required plus one (1) year of professional level experience, preferably in a higher education setting. Excellent communication skills, both oral and written, with experience in composing effective written correspondence and professionally prepared documents. Must have strong organizational skills and a demonstrated ability to prioritize, multitask, meet deadlines and problem solve. Ability to work both independently and as part of a team is required. Must demonstrate a high level of proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook. Experience managing data in Excel spreadsheets and generating summary charts and reports is required. Familiarity with Qualtrics, Google Drive, Webex/Zoom, Canvas and other learning/curriculum management systems, and Microsoft Teams preferred.

NOTES:

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

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Current Opportunities

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Program Assistant - Office of Assessment, Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ) Stratford, New Jersey

 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Rowan University is home to eight colleges and nine schools. For more information on these colleges, please click here.

Now celebrating its Centennial, Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation, commitment to high-quality and affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education.

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.