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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Staff Assistant - Part Time, Center for Student Success, Rowan-Virtua SOM (Stratford, NJ)

Apply now Job no: 500662
Work type: Regular Part-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical

Rowan-Virtua School of Osteopathic Medicine

Job Title:                          Staff Assistant, Part-Time

Department:                    Center for Student Success

Facility:                            Rowan-Virtua SOM

Reports to:                       Associate Director, Center for Student Success

SUMMARY

Under the direction of the Associate Director, assists with support functions of Center for Student Success (CSS), including but not limited to the peer tutoring program and the Starfish platform.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Coordinate work study peer tutoring program, including support for all operations, program communications, program resources, training, hiring, and terminations.
  • Serve as an admin for SOM Starfish (RSSN).
  • Identify highly qualified students to participate as tutors. Coordinate and track program recruitment and all steps required to on-board a student tutor, including dissemination of hiring materials and completion of the tutor training.
  • Coordinate hiring process along with the Offices of Financial Aid, Human Resources and Academic Affairs. Maintain RIMS system to reflect all active tutor program work study students.
  • Verify that all eligible tutors have completed the on-line training program. Develop and maintain a directory of active tutors for students to access for tutor matching.
  • Review/approve tutor entries for on-line payroll system. Collaborate with the Financial Aid office to ensure proper use of Federal Work Study funding.
  • Oversee the implementation of administrative actions and the maintenance of official records for the tutoring program and related activities.
  • Assist the Director of the Center for Student Success in maintaining and updating the configurations in Starfish and provide training and support for staff and students.
  • Provides administrative and program support to the Director of the Center for Student Success.
  • Provides on-site support for events and programs for CSS. Support for these activities may require some travel, as well as occasional evenings.
  • Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
  • Understands and adheres to Rowan University's compliance standards as they appear in Rowan University's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  • Keeps abreast of all federal, state, and Rowan University regulations, laws, and polices as they presently exist and as they change or are modified.
  • Performs other duties as assigned.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual performing this job must possess strong computer skills and an in-depth knowledge of MS Office suite applications as well as experience with on-line survey applications (i.e., Google Forms and Qualtrics). Candidates must also possess strong organization and communication skills, and the ability to multi-task. A background in student program development, administrative or operational support for educational programs and/or experience in student services is preferred. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE

Bachelor's Degree in Education, Communications, Business or a related discipline, plus two years (2) year of related experience is required. Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis.

Experience with diverse populations.  Record of respect and openness towards people whose social and cultural background is different from one’s own. Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

SALARY INFORMATION
 
In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this HPAE position is $24.93 to $28.72, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

This is a part-time, regular position, working 20 hours per week.

NOTES: 

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Standard Time

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Current Opportunities

Position Location Closes
Staff Assistant - Part Time, Center for Student Success, Rowan-Virtua SOM (Stratford, NJ) Stratford, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.