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Welcome to Rowan University’s Career Site

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Operations Coordinator (Program Assistant-AS), CMSRU

Apply now Job no: 501146
Work type: Regular Full-Time
Location: Camden, New Jersey
Categories: Professional

Essential Duties and Responsibilities 

Program Support

  • Provide administrative and operational support for the Camden Cancer Research Center as well as current and new programs in Biomedical Sciences
  • Assist with the preparation of materials and meeting program development timelines
  • Schedule and attend program meetings
  • Create, maintain, and manage databases of key success metrics

Event Planning and Coordination

  • Serve on BMS event committees and contribute to planning meetings
  • Organize seminars, symposiums, and retreats for faculty, staff, and students
  • Planning and execution of major BMS events such as the annual retreat, the seminar series, faculty recruitment, and research symposia
  • Coordinate logistics, including agenda development, catering, supplies, and vendor contracts
  • Secure reservations for dinner with speakers and key faculty
  • Process guest speaker travel and miscellaneous expense reimbursements following Rowan University guidelines and policies
  • Occasional evening and weekend event assignments

Supervision of Student Workers and Clerical Staff

  • Assign tasks, provide guidance, and monitor the progress of student workers and part-time clerical staff
  • Ensure timely completion of assigned duties and provide feedback as necessary

Faculty Recruitment

  • Participate in search committees, as needed, for faculty, staff, and managers
  • Enter and maintain PageUp records for new hire faculty
  • Arrange travel and accommodations for candidate visits
  • Work with moving companies to arrange for relocation of new hires; process relocation reimbursements for new hire faculty
  • Prepare Faculty Appointments and Promotions packets; review packets and work with faculty to ensure that all required guidelines established by Rowan University and CMSRU Office of Faculty affairs are met.   
  • Enter and maintain accurate faculty information into Rowan Identity Management System (RIMS)

Forms and Document Management

  • Take, format, and distribute minutes for various department, research, and committee meetings, including the CMSRU Research Committee and the CMSRU Conflict of Interest Committee
  • Prepare research-related materials and presentations utilizing professional writing and formatting skills for the CMSRU quarterly Medical School Board meetings and the Camden Cancer Research Center Board meetings
  • Develop and maintain databases relevant to the research output performance of BMS faculty, publication output, and performance indicators
  • Prepare, organize, and maintain research-related materials for continuous LCME accreditation readiness
  • Develop, maintain, and assist in the implementation of administrative standard operating procedures
  • Create and maintain BMS forms, including laboratory trainee onboarding documents, summer program documentation, and SOPs
  • Maintain a secure, shared database for departmental forms and documentation

Webpage and Online Platform Maintenance

  • Regularly update the BMS webpage
  • Work with Coriell and MD Anderson at Cooper webpage developers to maintain continuity with Camden Cancer Research Center webpages

Department Support

  • Provide support for the Office of the Head/Associate Dean for Research, including email communication, calendar management/meeting requests, travel arrangements, and inquiry responses
  • Coordinate vendor contracts and agreements, ensuring compliance with university procurement policies
  • Establish standard operating procedures (SOPs) for various BMS functions

Qualifications and Skills

  • Bachelor’s degree in a related field preferred, or equivalent work experience
  • Strong organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • Experience with financial processing, and event planning
  • Ability to handle sensitive and confidential information with discretion
  • Demonstrated ability to work independently in a fast-paced department while maintaining professionalism and confidentiality
  • Exceptional relationship-building skills; must be able to communicate, interact, and work effectively with students, faculty, staff, and all external constituencies
  • Advanced organizational skills and attention to detail; ability to adapt to changing priorities and deadlines
  • Strong project management skills, including coordination and successfully completing multiple projects with competing deadlines
  • Enthusiastic attitude, optimistic, and collaborative
  • Proven expertise in Microsoft Outlook, Word, PowerPoint, and Excel
  • Ability to navigate university electronic resources and outside online assets related to job duties, such as cloud-based services, databases, and other sites linked to job duties

REQUIREMENTS: NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Four (4) years of professional position-related experience.

OR

Possession of a bachelor's degree from an accredited college or university. OR

Possession of an associate's degree; and two (2) years of professional position-related experience.

NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

Salary

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 16 ($51,479-$58,462), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
  • For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10)

Benefits

  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents). 
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/  

Notes

  • Only completed online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Current Opportunities

Position Location Closes
Operations Coordinator (Program Assistant-AS), CMSRU Camden, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.