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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Collection Services Assistant (PSS3-AS), Campbell Library

Apply now Job no: 501160
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Position Summary

The Collection Services Assistant supports the operations of Campbell Library’s Collection Services unit by assisting with acquisitions, budget coordination, and vendor relationship management in collaboration with the Associate Director, Collection Services, and the University’s central IRT Finance team.

This position helps ensure that library collections and related resources are acquired and maintained efficiently by preparing documentation, tracking renewals, monitoring budget activity, and facilitating communication among library staff, IRT Finance, vendors, and other University partners. The role also contributes to the analysis of collection expenditures and the preparation of materials needed for contract evaluation and vendor negotiations. The Collection Services Assistant plays a crucial role in maintaining accurate records, enhancing workflow efficiency, and supporting the Associate Director’s decision-making across all areas of collection management.

Essential Duties & Responsibilities

Acquisitions and Contract Coordination - 35%

  • Prepare and organize materials to support the acquisition and renewal of print and electronic resources, including vendor quotes, pricing analyses, and contract summaries.
  • Assist the Associate Director in evaluating and negotiating vendor agreements by gathering comparative pricing data, usage information, and prior contract terms.
  • Coordinate with the IRT central finance and procurement teams to ensure accurate information and documentation are provided for purchasing and payment processes.
  • Maintain records of order requests, vendor information, and renewal timelines to support timely review and approval.
  • Track and document communications with vendors and consortium partners regarding orders, renewals, and terms of service.

Budget Analysis and Financial Liaison - 35%

  • Collaborate with the IRT central finance team to monitor library collection budgets and funds, ensuring allocations and expenditures are accurately reflected in Alma and other reporting systems.
  • Assist in preparing regular budget and expenditure analyses for the Associate Director, identifying spending patterns and providing supporting data for budget planning.
  • Help reconcile collection-related data between Alma and the University financial systems and prepare documentation for IRT Finance review.
  • Contribute to the development of dashboards and reports used to monitor collection trends, encumbrances, and renewal cycles.

Collection Development and Stakeholder Support - 20%

  • Respond to inquiries from library directors, faculty, and staff regarding potential new resources, renewals, and collection priorities, providing background data and summaries for the Associate Director’s consideration.
  • Help collect and organize usage statistics, feedback, and vendor performance data to inform future collection decisions.

Operational and Administrative Support - 10%

  • Assist in maintaining documentation, workflow guides, and reference materials related to acquisitions, licensing, and assessment.
  • Support the coordination of the Campbell Library operational budget through data gathering and reporting.
  • Participate in projects and initiatives to streamline processes and improve communication between the library and finance teams.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree and at least three (3) years of experience working in an academic library or related environment.
  • At least five (5) years working with Ex Libris Alma Library Services Platform.
  • Strong attention to detail in record-keeping, data entry, and document management.
  • Excellent communication skills and the ability to coordinate effectively with vendors, finance staff, and colleagues across departments.
  • Experience supporting acquisitions, finance coordination, or contract administration in an academic or research setting.
  • Knowledge of procurement processes and vendor relations within higher education.
  • Experience assisting with budget analysis or financial reporting.
  • Ability to interpret and summarize usage or expenditure data for decision-making.
  • Familiarity with integrated library systems (such as Alma) and office productivity applications.

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.

OR

Possession of a master's degree; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

Salary & Benefits:

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 21 ($64,340 - $73,256), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
  • For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10)
  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/
Notes:
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Only completed online applications submitted on or before the posted deadline will be considered.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Current Opportunities

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Collection Services Assistant (PSS3-AS), Campbell Library Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.