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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

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If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

 

All positions are contingent upon budget appropriations. 

Please send inquiries to employment@rowan.edu

 

Program Assistant-AS, Henry M. Rowan College of Engineering

Apply now Job no: 496404
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Description of Position

This position will service the Engineering Departments and will be cross-trained to assist with any Engineering Department as well as assist the Dean’s Office. The Henry M. Rowan College of Engineering is actively engaged in outreach activities leading to partnerships with organizations and corporations. The major role of this position is to provide support to the students and faculty in Engineering primarily to enable them to be successful and productive to achieve each departments mission.

Duties & Responsibilities:

  • Manage operating, grant, revenue and other accounts and coordinates all relevant fiscal activities for Engineerin
  • Responsible for budget analysis, reports and continued monitoring, management and processing of all invoices and expenditures
  • Process IRT orders in the IRT Service Portal for Engineering and track to completion.
  • Assists Department Heads in maintaining department IRT Asset List.
  • Process Non-PO’s for Engineering primarily including annual membership payments, virtual and in-person conference fees, and other reimbursements and track until completion
  • Coordinates purchasing operations for Engineering departments primarily, their faculty and faculty grants including but not limited to writing and completing Sole Source and Contract justifications, completing new vendor forms, entering requisitions, and ensuring invoices are paid in full.
  • Coordinate select activities with Budget and OSP for budget transfers, DCA’s, special program budget setup, etc.
  • Collegially interact with faculty and staff both within and outside of the Henry M. Rowan College of Engineering.
  • Works with various other departments such as the Budget, Accounts Payable, Procurement Provost’s Office, Human Resources, OSP, and Advancement to ensure timely processing of all departmental needs.
  • Coordinates all department hiring and onboarding including: full-time tenure track, ¾-time, lecturer, adjunct and all undergraduate student hiring including I-9 completion, background checks, entering of job card in PageUp, assisting search committee when necessary.
  • Supervises department student workers including (FWS, department funded, grant funded), training, scheduling time sheet approval, and payment.
  • Acts as the departments’ Time Keeper to ensure all students, faculty and staff submit timesheets in accordance with University policy.
  • Support faculty and staff with duplicating and office supplies needs
  • Support completion of travel requests and expenses for reimbursement with faculty, staff within Concur and students using University student travel forms.
  • Work with the Department Head to setup various staff meetings to discuss issues and questions
  • Assists Department Head with solving administrative problems and makes recommendations for solutions.
  • Assign advisors to undergraduate students using Banner 9
  • Maintains and interrupts policies and procedures for the department including keeping all departmental records
  • Understand, use and train department faculty on all Rowan online systems to support operations – Banner, Banner 9, Works, 25Live, Concur, ProfsJobs, IRT Support Portal, Outlook, etc.
  • Assist in coordinating Engineering department events
  • Performs other duties to support all Engineering Departments and the Dean’s Office as assigned.

Education Requirement:

  • Graduation from an accredited college or university with a Bachelor's degree.

Salary:

  • Range P16 ($45,521-$51,695)

Notes:

  • Only completed online applications submitted on or before the deadline will be considered.
    Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Program Assistant-AS, Henry M. Rowan College of Engineering Glassboro, New Jersey

 

Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.