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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

 

All positions are contingent upon budget appropriations. 

Please send inquiries to employment@rowan.edu

 

Senior Clerk, ASCEND-Camden (Internal Applicants Only)

Apply now Job no: 496437
Work type: Regular Full-Time
Location: Camden, New Jersey
Categories: Administrative - Clerical

Location: Camden

Position Summary: 

This position serves a vital role in supporting the day-to-day office operations of the ASCEND office. ASCEND is seeking a highly motivated and organized individual to join our operations team as to perform diversified clerical duties. This will provide high-level support for program leadership. The position is in constant communication with team-members in the ASCEND office as well campus offices, vendors, and other external stakeholders. The staff member is also responsible for oversight of a number of clerical tasks that support the function of the ASCEND office and its programs and services. The ideal candidate will be a detail-oriented person who is adept at prioritizing responsibilities, passionate about students and customer service, and has a genuine interest in business and the inner workings of opportunity programs.

Essential Duties and Responsibilities:

  • Demonstrate excellent customer service skills to students, parents, and stakeholders.
  • Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; refer to appropriate staff member or University office; take messages; make appointments; take standard information for billing, administrative or other purposes.
  • Provide office assistance, such as writing and editing emails, drafting memos, preparing meeting agendas and other communications.
  • Maintain comprehensive and accurate business records, documents and reports.
  • Process invoice payments and expense reports.
  • Work organically with all business units across the university ensuring harmony, cohesion and communication.
  • Coordinate with internal and external stakeholders, providing prompt and customer-focused service.
  • Create and maintain student records and electronic database records.
  • Utilize Microsoft Office and Banner to produce reports and documents.
  • Work cooperatively with multiple departments and personnel to support departmental objectives.
  • Coordinate team meetings and trainings.
  • Coordinate the Chi Alpha Epsilon Honor Society induction administrative process.
  • Maintain active student rosters from Banner system and create spreadsheets.
  • Prepare contracts and supporting paperwork for student workers and new hires; enter work assignments/contracts via EPAF and BANNER system; monitor workflow through to payroll/payment of staff;
  • Attend/seek out all needed professional development opportunities as it relates to travel, purchasing, accounts payable and banner processes.
  • Produce correspondence for ASCEND programs and services.
  • Order, track, receive and maintain stock of office and educational supplies.
  • Recruit and supervise student workers.
  • Develop, prepare and conduct student worker training.
  • Assist with compilation of data and the completion of budget and program reports.

Core Competencies:

  • Ability to work in a fast-paced and collaborative environment.
  • Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.
  • Possess string communication skills.
  • Demonstrated excellent communication, interpersonal, analytical, organization and conflict resolution skills.
  • Excellent oral and written communication skills and expertise in budget development and management.
  • Ability to build cross functional alliances and train personnel in proper procedures and policies.

Skills and Abilities:

  • Technology: Working knowledge of Excel, Microsoft Word, Power Point, e-mail, discipline related software, and internet.
  • Language Skills: Ability to communicate effectively and interact tactfully with all levels of the college staff, students, and trustees; read, analyze, and interpret documents, budgets and contracts; and, respond effectively to the most sensitive inquiries or complaints.
  • Reasoning Skills: Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the detailed tasks.

Required Experience

  • One (1) year of experience in general clerical work.
 

Title Eligibility and Consideration:

  • Open to current employees who have completed their working test period as of the closing date and meet the required experience listed above.
  • This is being posted as a provisional promotional opportunity pending exam.

Notes:

  • Only completed online applications submitted on or before the deadline will be considered. 
  • Candidates must me be legally authorized to work in the U.S., and the university will not sponsor an applicant for a work visa for this position. 

Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Senior Clerk, ASCEND-Camden (Internal Applicants Only) Camden, New Jersey

 

Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.