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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here

All positions are contingent upon budget appropriations. 

Please send any inquiries to employment@rowan.edu 

Human Resources Specialist, Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ)

Apply now Job no: 499635
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Professional

Job Description

JOB TITLE:              Human Resources Specialist Human Resources

DEPARTMENT:       Human Resources SOM

REPORTS TO:          Director HR Systems & Shared Services

 

SUMMARY: Responsible for the coordination and the accurate processing/input of data relating to the maintenance of the employee Human Resources/Payroll system. Transactions processed include (but are not limited to) the following: new hires, promotions, demotions, reclassifications, terminations, deductions, as well as tax and address changes for faculty, staff. Performs a variety of Human Resources services at the professional level. To facilitate the effective delivery of Human Resources processes that enables Rowan SOM to meet its business objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  include the following. Other duties may be assigned.

Works collaboratively with management and employees as a business partner to ensure timely and efficient delivery of all human resources services.

Assist the department with the migration of online tools such as Electronic Personnel Actions, workflow analysis and other innovative process improvement tools.

Serves as primary source for data entry to create and update employee demographic information and employment changes for new, existing, and terminated employees in a timely manner.

Reviews incoming transaction paperwork from university departments for accuracy and completeness. Follows up with appropriate individual to resolve any discrepancies and makes necessary corrections.

Determines priorities for processing paperwork Must be familiar with the needs of the departments to determine priorities.

Monitors integrity of the data through analysis and research of documents that are submitted to Human Resources.

Inputs data into the system based on documentation received, e.g., new hires, promotions, reclassifications, terminations, leave of absences, merits, benefit deductions, performance evaluation ratings, etc.

Collaborates with Payroll and other units to ensure a coordinated effort of departmental and University initiatives, i.e., EPAF, retro-payment process, JCAHO, mass salary increases, Banner upgrades.

Serves as an internal consultant to answer questions from customers regarding proper procedures for completion of Human Resources forms and status of submitted transactions. Assists in maintaining employee files that include any necessary back-up documentation associated with the data entry transaction.

After processing of transactions, assures that departments receive notification that transaction is complete and files all miscellaneous paperwork.

Responsible for ensuring that all deadlines regarding the processing function are met.

Completes verifications for employment, disability forms, Unemployment claims, credit, etc., and coordinates with Payroll on request such as subpoenas, garnishments, etc., creates notification letters for same.

Work on special projects for the department as assigned.

Understands and adheres to Rowan SOM compliance standards as they appear in Rowan SOMs Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Keeps abreast of all federal, state and Rowan SOM regulations, laws, and policies as they presently exist and as they change or are modified.

Performs other related duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in human resources or a related field, with a minimum of one year of experience in Human Resources.

Strong communications and interpersonal skills; excellent oral and written skills; strong team and customer service orientation; and must have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with practices, policies, procedures, regulations, or government laws. Ability to work proactively on an independent basis. Must be PC Literate with proficiency in Microsoft Office Suite applications. Applicants may substitute additional related experience for the degree on a year-for-year basis.

COMPUTER SKILLS: Working knowledge of Microsoft Office Suite, i.e., Word, Excel and PowerPoint.

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Human Resources Specialist, Rowan-Virtua School of Osteopathic Medicine (Stratford, NJ) Stratford, New Jersey

 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Rowan University is home to eight colleges and nine schools. For more information on these colleges, please click here.

Now celebrating its Centennial, Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation, commitment to high-quality and affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education.

Non-Discrimation at Rowan University

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Annual Security and Fire Safety Report

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506.

The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.