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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Program Assistant, Student Affairs,- Rowan-Virtua SOM (Stratford, NJ)

Apply now Job no: 500763
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical, Professional

Rowan-Virtua School of Osteopathic Medicine

Job Title:                    Program Assistant

Department:              Office of Student Affairs and Alumni Engagement

Facility:                      Rowan-Virtua School of Osteopathic Medicine

Reports To:                Assistant Dean for Student Affairs

SUMMARY

Performs a wide variety of administrative and support services within the Office of Student Affairs and Alumni Engagement. This position will provide key support for the Assistant/Associate Dean for Student Affairs, the Director of Student Affairs for the Sewell Campus, and the Assistant Dean for Student Programs and Alumni Engagement. This includes administrative support for the Student Affairs Committee, professionalism meetings, disciplinary hearings, student status changes, management of the SOM Connections Network, oversight of non-academic student requirements, processing confidential documents and assisting with events and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Provide administrative oversight for professionalism reports, including data analysis, tracking, and reporting, as well as coordinating student meetings for professionalism with the Deans and/or Directors.

Serve as administrative support for all Student Affairs Committee meetings, including coordinating, scheduling, agendas, and meeting minutes. Maintain records of meeting minutes.

Provide administrative support for student Leaves of Absence, including preparing and sending letters, tracking anticipated return dates, and sending reminders for requirements while on leave.

Provide support for the Disciplinary Hearing Board, including scheduling, hearing preparation (agendas, coordinating witness statements, and preparing documentation), preparing the Hearing Board memo to the Dean, and related communications.

Track students in disciplinary matters to ensure compliance with all Disciplinary Hearing board mandates.

Prepare and send all letters for student actions, including Leave of Absence, Disciplinary Hearings, Private Letters of Admonishment, and Public Letters of Reprimand.

Maintain a database of all disciplinary proceedings and student leaves.

Review and track completion of all mandatory student requirements assigned by the Office of Student Affairs.

Coordinate the yearly process for collecting student attestations for the Student Handbook and Code of Conduct, including managing the Qualtrics, auditing submissions for completion, and following up with non-compliant students.

Provide administrative support for the research, development, and review of Student Affairs policies.

Assist with preparation of scholarship applications and recommendations for awards, including reviewing applicants, preparing materials for award candidates and assisting with award submissions.

Manage the SOM Connections Network, including maintaining the database of physician advisors, matching students and conducting annual recruitment and outreach.

Provide support for Student Affairs initiatives, including signature programs and events, wellness events and student outreach.

Maintains essential records for all Student Affairs matters.

Maintain calendar for the Assistant/Associate Dean for Student Affairs.

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • Associates degree is required plus five (5) years of experience working with students, preferably in a university-setting. Additional related experience may be substituted for the degree on a year-for-year basis.
  • Experience with Google, MS software and survey programs.
  • Positive, effective and empathetic communication to student inquiries.
  • Excellent organizational skills and ability to manage programs and conduct policy reviews.
  • Proficient writer and communicator with ability to interact and work effectively with students, faculty, staff, and alumni.
  • Able to work some evenings and weekends as needed.
SALARY INFORMATION
 
In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this HPAE position is $52,830.76 to $58,641.09, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
 
BENEFIT INFORMATION
For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).” 
 
For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES: 

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Standard Time

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Program Assistant, Student Affairs,- Rowan-Virtua SOM (Stratford, NJ) Stratford, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.