SUMMARY:

Under the coordination of the Director of the Department of Biomedical Sciences, this position is responsible for performing basic professional functions using established policies, procedures, precedents, and guidelines.

EXAMPLES OF WORK:

• Reviews and interprets applicable University, Federal, and/or State laws and regulations in the course of managing department and sponsored project finances, such as: NJ compliance, Uniform Guidance, and University policies.
• Establishes liaisons and maintains cooperative working relationships with other staff or organizations whose functions impact on assigned responsibilities.  Work with various university departments such as Purchasing & Procurement, Accounts Payable, Human Resources, OSP Pre and Post Award, IRT, Facilities, etc.
• Provide support and guidance to all department faculty and staff to generate the necessary documents for the buyer to complete, and route for signature from the department as well as obtain approval by OC&P.
• Process purchase requisitions, Non-PO’s, Travel Approvals, and travel reimbursements.
• Process IRT orders in the IRT Service Portal tracking to completion.  Advise the buyer of these requirements and work with the buyer to obtain all order information needed for IT approval.
• Maintain database for purchasing and procurement activities.
• Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
• Calculate and distribute financial reports for Departmental and Sponsored Research account including but not limited to faculty Professional Development and Internal Research Awards.
• Prepare final financial reports for sponsored programs in accordance with the sponsor regulations and final closeout in accordance with university policies.
• Provide support and guidance to faculty for pre and post award management for sponsored projects.   
• Prepare grant budgets including complex, multi-year budgets.
• Manage multiple ongoing projects at once with various levels of complexities and cross departmental involvement
• Work within electronic research administration systems.
• Work with Director for internal financial review for sponsored programs to project expenditures through the end of sponsored programs period for variance computation.
• Work with the Director to prepare audit responses for assigned sponsored programs and assists in resolving questioned costs and audit issues.
• Work with the Director in analyzing department budgets via budget to actual analysis. Consults with the supervisor regarding variances.  Provide compliant solutions to resolve variances.
• Work with the director to develop and maintain Standard Operating Procedures in all aspects of departmental operations.
• Process and maintain electronic hiring paperwork utilizing Banner Self Serv, PageUp & HireTech systems.
• Attends and participates in meetings and events related to assigned responsibilities.
• May assign and monitor the work of clericals, part-time, and/or student workers as required.
• Perform other tasks as assigned by Director.

REQUIREMENTS:

EDUCATION:

Graduation from an accredited college with a Bachelor's degree.

EXPERIENCE:

One (1) year of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices. Working knowledge of accounting and budgeting principles; Advanced competencies in Microsoft Office programs or other database tools and financial reporting; Excellent communication, interpersonal, organization, and analytical skills; Ability to be proactive, recognize problems, and offer solutions; Ability to work independently and collaboratively within a team; Experience working within a grant funded organization.

NOTE: Applicants who do not possess the required education may substitute experience on a year-for-year basis.

SALARY &  BENEFITS:

• In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 18 ($ 56,253 to $ 63,946), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors."
• For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

   For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES:

• This is a 100% in-person, on-campus role.
• Only completed, online applications submitted on or before the deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.