SUMMARY

The Grant Accountant (Professional Services Specialist 4, Administrative Services) performs professional accounting and administrative duties that support billing, accounts receivable, revenue tracking, and financial analysis for sponsored projects. Working under the direction and close guidance of the Associate Controller and senior accounting staff, the incumbent assists with preparing invoices, monitoring receivables, performing account reconciliations, and maintaining financial documentation to ensure accuracy and compliance with established University procedures.

This position provides essential support to Accounting Services by contributing to the timely processing of billing transactions, the maintenance of accurate receivable records, and the preparation of financial information used by management. The Grant Accountant performs work of moderate complexity that requires professional knowledge of accounting principles, attention to detail, and the ability to follow established guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the preparation, review, and issuance of invoices for grants and contracts, including cost-reimbursement and scheduled billings.
• Maintain billing logs, schedules, and supporting documentation under the supervision of senior staff.
• Verify that billing entries align with established award terms and University procedures.
• Monitor and update accounts receivable activity for assigned sponsored projects.
• Assist with the preparation and review of aging schedules to identify outstanding balances.
• Support follow-up efforts with sponsors regarding overdue payments, as directed.
• Assist in performing routine reconciliations of billed amounts, payments received, and outstanding receivables.
• Review transactions for accuracy and prepare recommended corrections for supervisory review.
• Support year-end closing activities by compiling schedules and documentation related to sponsored project revenue and expenditures.
• Compile data for monthly, quarterly, and ad hoc reports used by Accounting Services and University leadership.
• Assist in preparing financial breakdowns and summaries showing billing activity, cash collections, and receivables.
• Provide supporting materials for annual financial statement schedules, as assigned.
• Work collaboratively with the Office of Sponsored Programs, Research Administration, and departmental staff to obtain required billing and financial information.
• Assist with projects aimed at improving billing processes, data accuracy, and workflow efficiency within Accounting Services.
• Support testing and documentation related to system enhancements or updates in financial reporting or ERP systems.
• Maintain well-organized financial records in accordance with university retention policies.
• Provide routine guidance to student workers or clerical support staff on data-entry tasks, as directed.
• Perform other related professional duties as assigned and consistent with the scope of a PSS4 position.

EDUCATION & EXPERIENCE

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field.
• One (1) year of professional experience in accounting, billing, financial analysis, or related financial operations.
• A master’s degree may be substituted for the one year of experience.

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

NOTE:"Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

 PREFERRED QUALIFICATIONS

• Experience in higher education or sponsored research administration.
• Familiarity with project-based billing or accounts receivable.
• Experience working with ERP systems such as Banner, Cognos, or Cayuse.

 KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of accounting principles and financial practices.
• Ability to analyze financial data and identify basic discrepancies.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with university staff and external partners.
• Proficiency with Microsoft Excel and ability to learn financial systems.
• Ability to manage multiple tasks, follow established procedures, and meet deadlines.

SALARY &  BENEFITS:

• In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 18 ($56,253 to $63,946), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors."
• For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

   For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES:

• Only completed, online applications submitted on or before the deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.