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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Staff Assistant, - Student Affairs Department, Rowan-Virtua SOM (Sewell, NJ)

Apply now Job no: 501237
Work type: Regular Full-Time
Location: Sewell, New Jersey
Categories: Professional

Rowan-Virtua School of Osteopathic Medicine

Job Title:              Staff Assistant

Department:        Academic Affairs & Student Services

Facility:                Sewell

Reports To:          Associate Director of Student Programs & Engagement

 

SUMMARY

Rowan-Virtua SOM is search for a dedicated employee to join their team as a staff assistant. This position serves as the primary administrative support for the Office of Student Affairs with a focus on the Sewell Campus. They will be responsible for performing a wide variety of administrative and support services to maximize efficient workflow. Assists in the planning and implementation of program activities, including assisting in coordinating campus events and programs supporting both SOM and Physician Assistant (PA) Program students. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative support to the Student Affairs Division of Academic Affairs & Student Services, including calendar management, travel arrangements, copying/collating, etc. as needed.
  • Provides support for the SOM Connections Network, including maintaining the database of physician advisors, matching students and conducting annual recruitment and outreach.
  • Provides office coverage, greeting and directing all visitors.
  • Answers calls, takes messages and provides information in accordance with the organizational policy.
  • Assists with official correspondence with students.
  • Supporting the purchasing, tracking, and inventory for SOM food insecurity resources.
  • Prepares and/or compiles special reports, monthly reports, meeting minutes, and other related reports within prescribed guidelines.
  • Assists Student Affairs team in planning, executing, and staffing signature events for new students.
  • Assists with the coordination and scheduling of student organization events, with a focus on the Sewell campus.
  • Assists with the execution of medical student health, vision, and dental insurance plans.
  • Work with the Assistant Dean and class leaders to support the administration and collection of student ballots and survey instruments, ensuring accuracy and confidentiality.
  • Working with the Associate Director and Program Coordinator, assist with the planning for wellness programs and events.
  • Keeps abreast of all federal, state, and Rowan University regulations, laws, and policies as they presently exist and as they change or are modified.
  • Maintains essential records as needed.
  • Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and EXPERIENCE

Bachelor’s Degree in liberal arts, public or business administration, the social sciences, or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.

Individual must possess strong interpersonal, writing, and organization skills and have the ability to perform assigned tasks with minimal supervision. Experience with diverse populations.

Awareness of own attitudes, beliefs, biases, and assumptions about others. Record of respect and openness towards people whose social and cultural background is different from one’s own.

Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

Advanced knowledge of Microsoft Excel, Word, and PowerPoint is required as well as the capacity to learn required university software programs and systems.

Salary/Benefits:

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is $52,728.33 to $ $54,840.49, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors."
  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).” 
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES:

  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Current Opportunities

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Staff Assistant, - Student Affairs Department, Rowan-Virtua SOM (Sewell, NJ) Sewell, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.