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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Grant Accountant (PSS3-AS), Accounting Services (Internal Applicants Only)

Apply now Job no: 501269
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

This position is open to full-time Rowan University employees only.

SUMMARY:

The Grant Accountant (Professional Services Specialist 3, Administrative Services) performs professional accounting and administrative duties that support billing, accounts receivable, revenue tracking, and financial analysis for sponsored projects. Working under the direction and guidance of the Associate Controller and senior accounting staff, the incumbent assists with preparing invoices, monitoring receivables, performing account reconciliations, and maintaining financial documentation to ensure accuracy and compliance with established University procedures.

This position provides essential support to Accounting Services by contributing to the timely processing of billing transactions, the maintenance of accurate receivable records, and the preparation of financial information used by management. The Grant Accountant performs work of moderate complexity that requires professional knowledge of accounting principles, attention to detail, and the ability to follow established guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Review and interpret applicable principles from contracts or Uniform Guidance
  • Prepare, review, and issue invoices for grants and contracts and maintain billing logs, schedules, and supporting documentation
  • Responsible for preparing and posting billing journal entries
  • Monitor and update accounts receivable activity for assigned sponsored projects
  • Prepare and analyze aging schedules to identify outstanding balances
  • Support follow-up efforts with sponsors regarding overdue payments
  • Responsible for performing routine reconciliations of billed amounts, payments received, and outstanding receivables
  • Review transactions for accuracy and prepare recommended corrections
  • Support year-end closing activities by compiling schedules and documentation related to sponsored project revenue and expenditures
  • Compile data for monthly, quarterly, and ad hoc reports used by Accounting Services and University leadership
  • Provide supporting materials for annual financial statement schedules, as assigned
  • Work collaboratively with the Office of Sponsored Programs, Research Administration, and departmental staff to obtain required billing and financial information
  • Assist with projects aimed at improving billing processes, data accuracy, and workflow efficiency within Accounting Services
  • Support testing and documentation related to system enhancements or updates in financial reporting or ERP systems
  • Maintain well-organized financial records in accordance with university retention policies
  • Perform other related professional duties as assigned.

PREFERRED QUALIFICATIONS:

  • Experience in higher education or sponsored research administration.
  • Familiarity with project-based billing or accounts receivable.
  • Experience working with ERP systems such as Banner, Cognos, or Cayuse.
  • Detail-oriented with strong organizational and analytical skills.
  • Ability to complete projects timely and accurately.
  • Ability to think and work independently.
  • Strong communication skills.
  • Work well individually and in a team.
  • Knowledge of GAAP and Uniform Guidance. 

REQUIRED QUALIFICATIONS:

  • Bachelor's degree from an accredited college or university in Accounting, Finance, Business or related field.
  • Two years of professional experience in different aspects of administration and business practices related to the finance field.

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.

OR

Possession of a master's degree; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Working knowledge of accounting principles and financial practices.
  • Ability to analyze financial data and identify basic discrepancies.
  • Strong organizational skills and attention to detail.
  • Ability to communicate effectively with university staff and external partners.
  • Proficiency with Microsoft Excel and ability to learn financial systems.
  • Ability to manage multiple tasks, follow established procedures, and meet deadlines.

SALARY & BENEFITS:

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 21, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
  • For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10)
  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

NOTES

  • Only completed online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Current Opportunities

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Grant Accountant (PSS3-AS), Accounting Services (Internal Applicants Only) Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.