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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to nearly 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

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Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

Assistant Director (AD2), Budget & Finance - College of Science & Mathematics, School of Earth & Environment (AFT, Internal)

Apply now Job no: 501407
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

AFT PROFESSIONAL/PROMOTIONAL JOB POSTING-ONLY AFT ROWAN PROFESSIONAL STAFF MAY APPLY

Assistant Director, Budget & Finance

College of Science & Mathematics, School of Earth & Environment

Position Summary

Under the direction of the Dean, the Assistant Director of Budget & Finance manages the financial operations of the College and School, including budget development, financial analysis, faculty load and compensation processing, research purchasing oversight, and compliance with University policies. The position serves as a strategic partner to the Dean and academic leadership, providing data-driven analysis and guidance to support fiscal planning, academic priorities, and institutional growth.

The Assistant Director supervises assigned staff and collaborates extensively with department leadership, faculty, and central administrative offices to ensure responsible stewardship of resources and alignment with University financial policies and procedures.

Essential Duties and Responsibilities:

Budget Development & Financial Planning

  • Lead the development, monitoring, and management of the College’s annual operating budget and technology fee requests.

  • Manage and analyze complex multi-fund budgets supporting academic, research, and operational initiatives.

  • Provide comprehensive financial analysis, projections, and reporting to support strategic planning, decision-making, and resource allocation.

  • Monitor departmental spending and provide guidance to ensure fiscal responsibility and alignment with College and School priorities.

  • Coordinate and monitor faculty start-up packages and College-funded initiatives.

  • Operate with significant independence in managing financial operations, escalating only high-level strategic issues to the Dean.

Research & Sponsored Program Financial Support

  • Oversee research purchasing and grant budget coordination, serving as the escalation point for complex purchases and funding structures (including startup packages), 

  • Partner with the Office of Sponsored Programs, Office of Contracting & Procurement, IRT, and Accounting Services to ensure compliance and timely processing.

  • Provide guidance to research-intensive faculty regarding financial compliance and spending.

Faculty Load & Compensation Administration

  • Administer high volume faculty load and compensation processes, including adjunct, overload, reassign time, and secondary assignment contracts.

  • Review and approve faculty-related compensation submissions for accuracy and policy compliance.

  • Prepare reports and analysis related to faculty workload and compensation models.

Fellowship & Student Funding Administration

  • Coordinate graduate teaching and research fellowships, including review and approval for compliance and completeness.

  • Oversee student contract processing and funding allocations for College supported programs (e.g., SURP) and maintain required documentation.

  • Ensure compliance with institutional and funding agency guidelines.

Financial Operations & Procurement

  • Manage Dean’s Office procurement processes (requisitions, contracts, bundled quotes, purchasing card administration), ensuring compliance, efficiency, and end-to-end tracking.

  • Coordinate financial transactions requiring Dean-level oversight (e.g., IDC distributions, summer salary processes) with accurate documentation and policy alignment.

Travel Administration

  • Track and analyze faculty, graduate, and undergraduate student travel requests and expenses.

  • Review Concur submissions and ensure adherence to College and University policies, travel policies, and guidelines.

Policy, Process, and Compliance

  • Interpret and apply University financial policies, state requirements, and collective bargaining agreements as they relate to hiring, compensation, travel, and purchasing.

  • Develop and refine internal processes to improve efficiency and compliance.

  • Provide training and guidance to departmental administrative staff on financial systems and procedures.

  • Lead communications on process and policy updates.

  • Assess operations and recommend improvements that enhance effectiveness and service quality.

Operational Oversight & Supervision

  • Supervise assigned staff -including the Lab Procurement & Operations Coordinator, Research Purchasing Specialist, and Part Time Office Support- and oversee operational workflow within the Dean’s Office related to budget and finance.

  • Establish performance standards and provide professional development support to staff.

Requirements: 

  • Masters Degree required.

  • Two (2) years of professional, position-related experience, preferably in higher education or other field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority. 

  • Proven experience managing complex, multi-fund budgets (operating, grants, gift funds, and fees) with understanding of internal controls and audit readiness.

  • Experience with faculty compensation models and adjunct contracting.

  • Expert-level proficiency in Excel (pivot tables, financial modeling) combined with preferred experience with enterprise-level financial systems (e.g., Banner ) and travel/expense software like Concur.

  • Ability to translate budgetary information into insights for the Dean and academic leadership, as well as providing clear faculty guidance and support.

  • Experience leading and developing staff, particularly in specialized roles like procurement or research support.

  • A working knowledge of post-award grant administration and procurement processes to support research-intensive faculty and effective collaboration with our Office of Sponsored Projects.

  • General knowledge of science/STEM disciplines 

  • Strong communication and writing skills and ability to effectively communicate and coordinate with various constituencies (deans, department heads/chairs, faculty, students, university departments, alums, etc.) 

  • Comfort navigating the intersection of academic priorities and state-mandated financial regulations.

Salary & Benefits: 

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is AFT: Range 24 ($73,899 to 84,980) with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors. 

For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10). 

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents). 

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/ Notes:

Note:

Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Assistant Director (AD2), Budget & Finance - College of Science & Mathematics, School of Earth & Environment (AFT, Internal) Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.