Job Postings

Job Postings

Welcome to Rowan University’s Career Site

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

DMAHS Materials Management Coordinator *INTERNAL ONLY*, Rowan-Virtua SOM (Stratford, NJ)

Apply now Job no: 501923
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Managerial, Professional

DMAHS Materials Management Coordinator *Internal Applicants Only*

Division of Medical Assistance and Health Services (DMAHS), New Jersey Department of Human Services

 

Location: Stratford, NJ

Department: DMAHS

Reports to: Lead Manager, DMAHS

SUMMARY:
 
Rowan-Virtua School of Osteopathic Medicine is searching for a DMAHS Materials Management Coordinator to join their team. This position is responsible for supporting material management with the New Jersey, Department of Human Services, Division of Medical Assistance & Health Services (NJ-DHS-DMAHS) Memorandum of Agreement (MOA) efforts. Additionally, this position will accurately process purchasing requests for both services and supplies, manage the submission and management of purchase orders, invoices, Requests for Proposals (RFP) and related reports, serve as a primary department contact to Rowan Purchasing and Accounts Payable Departments, create and maintain files for departmental auditing purposes, manage and/or backup submission and processing of timesheets and daily project log (TSDL) activity, and provide timely and accurate information to stakeholders.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Manages submission of purchase requisitions, related SOW documents, contracts, IT requirements, invoices, travel, petty cash, RFP’s, and check requests. Assigns appropriate FOPAL and related account numbers to all expenses. Prepares reports as needed to accurately summarize expense activity.
  • Work closely with the Office of Sponsored Projects (OSP) to ensure accurate and timely expenditure reports and invoices. Validate expenditure reports and invoice accuracy.
  • Submits new/annual grant proposals into OSP tracking system (Cayuse). Coordinates related documents and budget information.
  • Works with requestors and vendors regarding outstanding expenses and requests. Prepares on-line expenditure requests for supervisor approval.
  • Reconciles any discrepancies and tracks other outstanding items. Reconciles invoices and timesheets and receives supplies/services as required in Rowan’s on-line purchasing system.
  • Submits purchase orders requests and support requests for proposals (RFP) activity.
  • Assists with the review and recommendations of expenditures charged to the grants according to sponsor, federal, state and university guidelines and regulations.
  • Maintains and tracks financial summaries and files for assigned grants.
  • Assists with the projection of availability of funds for Principal Investigators and advises of any favorable/unfavorable variances.
  • Serves as double-check on budgets, budget projections, expense reporting, invoicing, and other related financial reporting.
  • Assists with the review and receiving of subcontract invoices for accuracy and compliance with contract guidelines.
  • Prepare special reports as required by Principal Investigators and/or Designees.
  • Understands and adheres to Rowan University SOM’s compliance standards as they appear in Rowan University SOM’s Corporate Compliance Policy, Code of Conduct, Conflict of Interest Policy and other related documentation.
  • Functions as backup with processes and tracking administrative requests for Web Time Entry (WTE), timeoff requests, expenses requests, etc.
  • Provides other administrative support as necessary.
  • Maintains strict confidentiality for stakeholders, staff, consultants and vendor sensitive information.
EDUCATION and/or EXPERIENCE:
  • Bachelor’s Degree, plus two (2) years of related experience involving sponsored programs, administration, preferably in an academic environment. 
  • Knowledge of accounting principles, practices, and financial analysis. 
  • Demonstrated competence using computers, purchasing systems, and advanced use of spreadsheet software.
  • Ability to follow Federal/State agency regulations, policies, procedures, and laws applicable to sponsored program activity. 
  • Excellent oral and written communication skills. 
  • Ability to prioritize, exercise sound judgment and discretion, meet deadlines and work under pressure in a fast-paced environment with multiple stakeholders.
QUALIFICATIONS: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
SALARY INFORMATION
In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is $100,000.00, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
 
BENEFIT INFORMATION
For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).” 
For more detailed information, please visit:  https://sites.rowan.edu/hr/benefits/
 
NOTES:
Only completed, online INTERNAL applications submitted on or before the deadline will be considered.
Candidates must be legally authorized to work in the US, and the University will not sponsor an applicant for a work visa for this position.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

Back to search results Apply now Refer a friend

Current Opportunities

Position Location Closes
DMAHS Materials Management Coordinator *INTERNAL ONLY*, Rowan-Virtua SOM (Stratford, NJ) Stratford, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.