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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here.

All positions are contingent upon budget appropriations. 

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

*Available benefits are dependent upon employee class and union affiliation.

HR Leave Administrator (Professional Services Specialist 3- Admin Services), Human Resources

Apply now Job no: 501137
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Reports to: Director of HR Systems, Benefits and Shared Services

SUMMARY
Rowan University is hiring a Leave Administrator to work on and administer all aspects of employee leaves of absence. This role serves as the central resource for faculty and staff navigating medical leave, family-related absences, and workplace injuries. The position requires a strong understanding of federal and state regulations, university policies, and leave administration procedures. The successful candidate will ensure compliance, maintain accurate records, and coordinate with internal departments to support operational efficiency.

PRIMARY ACCOUNTABILITIES

Employee Leave Administration
• Administer all types of employee leaves including FMLA, medical leaves, personal leaves, parental leave, and workplace injuries
• Process and track leave requests from start to finish, making sure employees understand their options and obligations
• Determine eligibility for various leave programs and calculate available leave time
• Coordinate leave paperwork and communicate timelines, required documentation, and next steps to employees and supervisors Compliance and Administration
• Ensure full compliance with FMLA, ADA, NJ Family Leave Act, NJ Temporary Disability Insurance, and other federal and state leave laws
• Partner with NJ State Workers' Compensation and Rowan’s Health and Safety Department to manage work-related injury claims and return-to-work processes
• Maintain accurate records and documentation for all leaves in accordance with legal requirements
• Track key dates and send required notices to employees throughout their leave Benefits Coordination
• Work with the benefits team to ensure smooth continuation or suspension of health insurance and other benefits during leaves
• Explain how different leave types affect pay, benefits, and job protection
• Coordinate short-term and long-term disability claims with insurance carriers
• Process NJ Temporary Disability Insurance claims and assist employees with state paperwork

Communication and Support
• Serve as the primary contact for employees and managers with questions about leave policies and procedures
• Provide clear guidance on leave rights and responsibilities in plain language
• Collaborate with HR partners, payroll, and legal counsel on complex leave situations
• Handle sensitive employee situations with discretion and empathy

Process and Reporting
• Generate reports on leave usage, trends, and compliance metrics
• Identify opportunities to improve leave processes and employee experience
• Maintain the leave management system and employee files
• Stay current on changing leave laws and update policies and procedures accordingly

EDUCATION AND EXPERIENCE
Preferred:
• Bachelor's degree or equivalent combination of education and experience
• 3+ years of experience administering employee leaves, preferably in higher education or a complex organization
• Strong knowledge of FMLA, ADA, New Jersey state leave laws, and disability programs
• Experience with Workers' Compensation claim administration
• Excellent attention to detail and ability to manage multiple cases simultaneously

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.

OR

Possession of a master's degree; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

SALARY & BENEFITS:

  • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 21 (Step 1: $64,340 to Step 4: $73,256), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.
  • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).
  • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/
NOTES:
  • Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Only completed online applications submitted on or before the posted deadline will be considered.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov, or call CSC at (833)691-0404.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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HR Leave Administrator (Professional Services Specialist 3- Admin Services), Human Resources Glassboro, New Jersey

 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment
Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization.
Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here. 

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

 If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or email: cleryact@rowan.edu.