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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For the complete Rowan University non-discrimination and affirmative action policy see:


Professional Services Specialist 4-AS, College of Science and Math-Dean's Office

Apply now Job no: 494421
Work type: Regular full time
Location: Glassboro, New Jersey
Categories: Professional


  • This position is responsible for assisting the Dean in matters related to day-to-day operations and operational planning. The Dean’s Office must be staffed Monday - Friday from 8:30am - 4:30pm. This position reports directly to Dean.

Primary Duties:

  • Initiate and oversee collection of fellowship contracts, funding forms, appointment recommendation forms, and complete hiring paperwork and compensation database management.
  • Maintain policies developed through the Dean’s Office and ensure other departments are maintaining the same policies.
  • Work with various other departments such as the President's Office, Provost's Office, and Advancement on plans and issues.
  • Assist in various events specific to the College of Science and Mathematics and School of Health Professions. Some of these events including the Dean’s Outstanding Senior Awards, Dean’s Distinguished Speaker programs, Commencement, and more.
  • Maintain and oversee filing of personnel and budget related documents, including the timely preparation and dissemination of contracts to contingent faculty.
  • Oversee faculty schedules and maintenance of compensation database
  • Personally prepare letters on routine matters which may or may not be signed or reviewed by the Dean or Dean’s staff.
  • Obtain pertinent material from the files and from other sources and puts it into usable form for the review and use of the Dean.
  • Assist the Dean by providing information to those requesting it.
  • Communicate essential administrative procedures and policies to professional, secretarial and support staff in the College and School.
  • Create and oversee the master schedule and the daily engagement calendar of the Dean and Dean’s staff.
  • Prepare agenda of meetings and supervise the typing of minutes of meetings from notes.
  • Make necessary arrangements for speaking engagements, travel arrangements, hearings, conferences, and meetings.
  • Responsible for formal correspondence originating from the Dean’s office, including those of a confidential nature or relating to personnel issues.
  • Assist the Budget Coordinator in tracking payments and reimbursements.
  • Oversee and manage the daily operations of the office.
  • Perform other related duties as assigned. 

Required Education:

  • Graduation from an accredited college or university with a Bachelor's degree.

Required Experience:

  • One (1) year of professional, position-related experience, preferably in higher education.

Preferred Qualifications:

  • Knowledge of modern office routines, procedures, and practices, and their application to specific situations.
  • Knowledge of standard software platforms for word processing, spreadsheet development, and online databases and resources.
  • Ability to communicate and interact in a cordial, professional manner with faculty, staff, students, and members of the public. 
  • Capability to multitask, work in a fast-paced environment, be forward thinking, and adaptable to change
  • Ability to read and interpret department regulations, programs, standards, and procedures.
  • Ability to prepare correspondence and reports, often of a complex and difficult nature, rapidly and accurately.
  • Ability to effectively communicate with visitors, schedule appointments, and process requests for information in accordance with established procedures.
  • Ability to maintain confidential, follow-up, fiscal and other records and files.


  • P18 (Step 1 = $47,810)


  • Only completed, online applications submitted on or before the deadline will be considered.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Professional Services Specialist 4-AS, College of Science and Math-Dean's Office Glassboro, New Jersey

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

All positions are contingent upon budget appropriations.