If you are an outstanding candidate for this role, you are an up and coming professional, eager to make your mark and build a career in higher education philanthropy. You’re a relationship builder; you possess the stature and interpersonal skills to meaningfully engage the University’s diverse leaders, alumni, students, volunteers, donors and prospective donors in a manner that generates excitement, inspires action, deepens commitment, and increases support. You have the proven ability to strategically and effectively navigate within a multifaceted organizational environment. You are a transparent and collaborative team member who thrives in a workplace that values diversity, creativity, innovation, and a “let’s figure it out and get it done” spirit.

As a successful member of the University Advancement team, you will:

• Lead with your integrity; your word is impeccable.
• See every day as an opportunity to grow and learn, and enjoy helping others do likewise.
• Derive satisfaction in supporting and empowering your teammates, and inspire others to do their best.
• View honest feedback and constructive criticism as gifts for which to be grateful.
• Thrive in an atmosphere of accountability.
• Communicate clearly, and do what you say you will do.
• Exude positivity, and be slow to ascribe negative motivation to your colleagues’ actions.

As a professional, you have:

• Proven ability to achieve goals.
• Excellent “soft skills” and the ability to communicate effectively both in writing and verbally.
• A strong capacity to collaborate and build consensus with creativity, insight, and transparency.
• Impeccable organizational skills.

Job Responsibilities:

• Manage demanding and complex administrative activities in the Division of University Advancement. Collaborate regularly with and assist the Director of Advancement Administration/Foundation Administrator to effectively manage the daily activities of the Division and the Rowan University Foundation. Manage and maintain essential office files and confidential records for the Division and the Foundation.
• Effectively schedule internal and external appointments for the Associate Vice President and the Director of Advancement Administration/Foundation Administrator, as requested, for meetings with both internal and external constituents.
• Schedule, confirm and coordinate travel plans for the AVP and other University executives for important meetings with donors, alumni and VIPs. Prepare itineraries and process travel expenses and associated documents.
• Prepare special reports, agendas, meeting minutes for the Director of Advancement Administration/Foundation Administrator.
• Collaborate frequently with the Office of Human Resources on personnel matters, including administrative tasks associated with the hiring of new employees.
• Attend regular meetings with the Division’s clerical/support staff and identify administrative and workflow issues and make recommendations for solutions.
• Attend certain distinguished events and other donor related functions and activities occurring at night/weekends when necessary.
• Draft correspondence for the AVP, including special letters of acknowledgment as needed.
• Process and maintain budget records for the Division including the preparation of requisitions and ordering of supplies.
• Input and maintain confidential prospect and donor information in Millennium database.
• Assist the Corporate and Foundation Relations team with the Faculty Workshop series by scheduling rooms and/or Webex meetings, taking registrations, promoting through internal announcements, and coordinating the distribution of workshop materials to attendees.
• Other duties as assigned.

Qualifications:

Required:

• Candidates will be required to take and pass a typing test at 25 wpm or higher or show proof of passing a NJ Civil Service Commission or Rowan University typing test in the past. The test will only be scheduled for candidates selected for interview. 
• Strong computer and internet research skills. Proficiency in Microsoft Outlook, Word, Excel, Power Point, Adobe Suite.
• Excellent interpersonal skills, project coordination experience and ability to work well with all levels of internal management and staff, as well as Board members, constituents, corporate leaders and vendors.
• Ability to work independently on projects from conception to completion and ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Impeccable customer service skills.
• Excellent verbal and written communication skills. Must pay great attention to detail in composing, typing, proofing materials, establishing priorities and meeting deadlines.

Preferred:

• Associate’s Degree, some college courses or equivalent administrative experience working for a senior level executive.

Salary:

• Range R06 ($30,227 - $34,101) 

Notes:

• Only completed, online applications submitted on or before the deadline will be considered. 
• Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.
• Candidates must me be legally authorized to work in the U.S., and the university will not sponsor an applicant for a work visa for this position. 

 SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.