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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Ric Edelman College of Communication & Creative Arts, the Colleges of Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

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If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

 

All positions are contingent upon budget appropriations. 

Please send inquiries to employment@rowan.edu

 

Assistant Supervisor 2-AS, Accounts Payable

Apply now Job no: 495134
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Summary:

The Accounts Payable department of the Finance Division is responsible for the approving, disbursing and accounting for all cash disbursements for the University. The Accounts Payable Supervisor is relied upon for detailed, accurate and timely processing of payments. This includes but is not limited to: processing checks for vendors, employee travel requests, advances and reimbursements, entering electronic invoices, student refunds, vendor maintenance and system processes. This individual interacts very closely with various departments across three campuses including two medical schools. Within the Finance Division, the Accounts Payable department must establish and maintain excellent working relationships with Accounting Services, Budget Office, Bursar Office, Contract and Procurement Services and Payroll Services.

Under the general supervision of the Director for Accounts Payable, the individual is responsible for supervising the administrative and technical activities of the department as well as providing direction and ensuring that practices, procedures and documentation conform to all applicable State, Federal and University policies. This includes utilizing accounting principles and resourcefulness to analyze Banner Finance data and tables to uphold data integrity.

To perform the duties of this position there is a significant amount of cross-functional knowledge and analysis required. The primary duties revolve around technical function, cash disbursement and distribution and staff supervision. The supervisor will independently perform professional functions using established policies, procedures and guidelines while providing excellent service to vendors, faculty, staff and students.

Responsibilities:

  • Oversee the Accounts Payable functions including direct supervision of staff and student workers
  • Provide leadership and evaluate employees; develop performance and workloads; determine work priority; implement changes to improve productivity and increase efficiency
  • Assist with implementation of department system solutions
  • Responsible for the accurate disbursement of funds either by check or direct deposit for Rowan University, Rowan Foundation, and the South Jersey Technology Park
  • Process payments to foreign nationals, subject to IRS regulations and requirements
  • Prepare and file annual 1099 tax forms and assist with vendor review of 1042 forms
  • Ensure compliance with federal and state regulations governing payment to vendors including consultants
  • Train the campus and staff regarding Accounts Payable policies and procedures.
  • Responsible for writing department policies and procedures
  • Formulate, recommend and implement changes to the department policies or procedures to ensure the integrity of the Banner Finance system; interprets policy and advises university staff, vendors or students of appropriate changes
  • Review and prepare multiple templates for posting such as catering, refunds, university purchase card, vendors, etc.  
  • Coordinate the timely and accurate review of invoices, travel expenses and non-purchase order payment request
  • Research, analyze, and resolve complex payment and vendor issues while maintaining organized and accurate records
  • Manage the year-end closing, accrual process and work with auditors during audits
  • Assist in preparing department associated journal entries
  • Act as primary liaison while maintaining confidentiality in communicating sensitive information and handling confidential materials
  • Maintain thorough working knowledge of the Banner Finance system to ensure staff have the required knowledge needed for their area of responsibility
  • Prepare excel reports, monitor activities to anticipate problems and ensure accurate recording of transactions
  • Review, maintain, and assist in developing effective internal control structures for all assigned functions
  • Provide backup support by entering a minimum of 250 – 300 invoices, direct pays and travel into the Banner Finance system daily
  • Monitor documents and vendor records to ensure discounts, net terms and invoices are accurate. Identify and correct errors when necessary
  • Open, stamp, sort and email incoming paper invoices to designated AP staff members
  • Other duties as assigned

Requirements:

  • Graduation from an accredited college with a Bachelor's degree preferably in Finance, Accounting or other related field.
  • Three (3) years of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, or another similar financial integration system.
  • Availability to work evenings, weekends, and holidays. 

Preferred Qualifications:

  • Strong analytical skills and the proven ability to develop creative approaches to complex disbursement issues
  • Leadership and staff development skills
  • Excellent oral and written communication skills and the ability to present complex information to various audiences are required
  • Higher education or non-profit experience at an institution of comparable or larger size
  • Superior PC-based data analysis skills

Salary:

  • Range R24 (Step 1 = $62,645)

Note:

  • Only completed online applications submitted on or before the deadline will be considered. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Current Opportunities

Position Location Closes
Assistant Supervisor 2-AS, Accounts Payable Glassboro, New Jersey

 

Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.