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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

 

All positions are contingent upon budget appropriations. 

Please send inquiries to employment@rowan.edu

 

Secretarial Assistant 1-NS, Office of Medical Education - CMSRU (Internal Applicants Only)

Apply now Job no: 496746
Work type: Regular Full-Time
Location: Camden, New Jersey
Categories: Administrative - Clerical

Position Responsibilities:

  • Provides administrative support to the Associate Dean for Medical Education, manages the calendars of managerial staff members, and arranges travel
  • Supports the OME through the utilization of the various departmental database systems
  • Liaisons with other CMSRU and Rowan departments to conduct the daily operations of the office and develop strategies for projects to ensure they are planned and executed in a timely manner
  • Collects data for and supports the preparation of the annual budget for the three budget areas under the OME; coordinates day-to-day activities related to the budget in the OME like preparing invoices, entering information in Banner, and preparing reposts as requested; continued monitoring, management and processing of all invoices and expenditures
  • Processes IRT orders in the IRT Service Portal
  • Processes and/or supervises the ordering of departmental supplies and educational materials
  • Keeps currently informed of new and revised personnel policy statements, regulations, directives, and other communication published by the Rowan University Office of Human Resources and develops plans and procedures for implementation of such communications
  • Conducts and/or arranges for appropriate new employee orientation, office set-up, and supplies
  • Serves as the Departmental Timekeeper for Payroll and maintains a departmental time out calendar; coordinates the collection of data and preparation of administrative reports in support of program activities
  • Expedites and coordinates services such as maintenance, repairs, supplies, and mail
  • Maintains and supports departmental Standard Operating Procedures, regulations and policies as required within the Office of Medical Education related to accreditation CMSRU policies and By-Laws. Assists in the implementation of administrative procedures to achieve departmental and organizational goals, tracks and maintains the grade appeal process
  • Supervises the departmental Clerk Typists, meeting regularly to give direction, communicate on active tasks, and deliver required performance management reviews per Rowan University HR guidelines
  • Coordinates all department hiring and onboarding including I-9 completion, background checks, entering of job card in Page Up, assisting search committee when necessary
  • Plans, schedules, and/or attends meetings and conferences as directed, and prepares reports thereon; maintains invitation lists, orders catering, reserves and sets up event space, and registers guests were appropriate
  • Plans, schedules, and attends meetings of the Academic Standing Committee, and prepares reports thereon; prepares routine correspondence and maintains confidential files detailing actions and decisions of the Academic Standing Committee
  • Oversees the plans, schedules, and attends meetings of the Curriculum Committee and the subcommittees as necessary when the clerk typists are unavailable, supervising the preparation of minutes and other documentation processes on Google Drive and other methods to support accreditation requirements
  • Supports the development of the Medical Student Performance Evaluation (MSPE)
  • Develops and maintains reports and documentation for the CMSRU Peer tutoring program in conjunction with Director of the Curriculum and Student Development
  • Supervises the maintenance of essential Peer Tutoring records, tutor timesheets, and files.
  • Performs additional related duties or special projects as assigned.

Preferred Experience:

  • Previous experience with Banner Finance
  • Experience successfully working on multiple projects simultaneously
  • Experience in higher education, business or a government agency providing support services and /or coordinating work activities including general accounting/bookkeeping skills

Preferred Qualifications:

  • Strong organizational skills
  • Proficiency and/or extensive knowledge of Microsoft Office Suite products with the ability to create and/or modify Word, Excel and PowerPoint documents and handle Outlook mail
  • Proficiency in working with Google Drive and Box
  • Strong ability to perform detained work with a high degree of accuracy in a deadline-driven, complex environment
  • Effective time management skills and ability to work as part of a team
  • Ability to work independently take initiative, and meet deadlines
  • Exceptional verbal, written and interpersonal communication skills
  • Strong interpersonal, analytical, organization, and conflict resolution skills
  • Expertise in budget management and development of appropriate reports
  • Ability to read, analyze and interpret documents, budgets, and contracts
  • Ability to respond to sensitive issues

Preferred Education:

  • Graduation from an accredited college or university with a bachelor’s degree.

Required Experience:

  • Three (3) years of experience in secretarial and administrative clerical work

Eligibility and Consideration:

  • Open to current employees in the competitive division who have an aggregate of one year of continuous permanent service as of the closing date in any competitive title and meet the required experience listed above.
  • For promotions, this would be a provisional opportunity pending exam.
  • Only completed internal applications submitted on or before the deadline from eligible candidates will be considered.

Salary:

  • Range A15

NOTE:

Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Secretarial Assistant 1-NS, Office of Medical Education - CMSRU (Internal Applicants Only) Camden, New Jersey

 

Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.