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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business;  Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, affordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz, Administrative Assistant,, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at:

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.


All positions are contingent upon budget appropriations. 

Please send inquiries to


Administrative Assistant 2, Vice President of Student Life/Dean of Students

Apply now Job no: 496946
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Position Description:

Have a passion for giving students the best possible academic experience?

The Administrative Assistant in the Office of Student Life is a front-line role that offers opportunities for personal and professional satisfaction.  This role will serve our talented students under the direction of the Vice President of Student Life/Dean of Students, as the initial contact for the office. In addition, the Administrative Assistant 2 will be responsible for providing assistance and support to the department related to budgets, record management and scheduling.  

Functional Areas of Responsibility:

  • Budget Coordination
  • Customer Service
  • Record Management
  • Scheduling
  • Student Absence Notifications

Position Duties:

  • Budget Coordination: provide monthly budget reports to the VP of Student Life/Dean of Students, coordinate the ordering and receiving of supplies/resources.
  • Budget Coordination: ensure that all budgetary paperwork is properly cross-referenced, filed, recorded, and achieved per University policies.
  • Customer Service: greet/welcome students, parents, employees and guests to the office in a pleasant, positive and service-orientated manner.
  • Customer Service: effectively assist students who might be in distress, make appropriate referrals to address specific concerns, follow up on matters as appropriate and/or necessary.
  • Record Management: adhere to University policies related to record management and/or destruction, effectively use Maxient, RSN, and other tools to document work with students, maintain the highest levels of confidentiality with information contained in records.
  • Scheduling: serve as the comprehensive manager of the calendars of the Vice President of Student Life/Dean of Students and Assistant Dean of Student Life.
  • Student Absence Notifications: serve as the comprehensive manager of the Student Absence Notification process in collaboration with the Vice President of Student Life/Dean of Students.
  • Student Absence Notifications: collaborate with students and faculty as appropriate and/or necessary.
  • Other Duties: the office of the Vice President of Student Life/Dean of Students is unlike any other on campus. As a result, this position will be assigned duties and tasks on an as-necessary basis (which could include requests with short turn-around times). Assist other members of the Division of Student Life with the questions and/or needs as appropriate and/or necessary.


  • Bachelor’s Degree is required. Experience may be substituted for education requirement on a year-for-year basis.


  • Two (2) years of professional/administrative experience required. Preferably in a higher education or related field with responsibility for assisting in the coordination of office administration (preferably including compiling data, drafting statistical reports, coordinating office workflow and monitoring budget expenditures). Note: A Master’s Degree may be substituted for two years of experience.
  • Ability to effectively work autonomously with little direction and at other times, take direction or collaborate priorities of others.
  • Ability to manage multiple complex situations simultaneously with attention to detail, coordination, and organization.
  • Effective interpersonal skills plus energy, creativity, organizational skills, tolerance for ambiguity, and a healthy sense of humor.
  • A commitment to diversity, sensitivity to the needs of a diverse student population and promoting a campus climate that encourages inclusion.
  • Strong commitment to working with students.
  • Strong organizational and administrative skills, attention to detail, the ability to think creatively and analytically.

Core Competencies:

  • Strong interpersonal analytical, and organization skills
  • Conflict resolution skills
  • Excellent oral and written communication skills
  • Ability to effectively use Data management Systems (ex: Maxient and RSN)

Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.


Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Administrative Assistant 2, Vice President of Student Life/Dean of Students Glassboro, New Jersey


Nondiscrimination at Rowan University: Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University’s Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028,, 856-256-5440 

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here.